One of notable topics during the meeting was the plansning of the Fourth of July celebration. The committee approved the budget for a $10,000 stage, which is essential for hosting the event’s main performances. Along with the stage, the committee discussed the necessity and cost of light towers, portable toilets, janitorial staff, and litter removal. Estimates were provided for each of these services, and funds were allocated accordingly. Additional expenses were anticipated, and there was talk of collaborating with other organizations to share certain costs. This could also open up opportunities for sponsor branding at the event.

Moreover, the committee revealed that they had already confirmed the band Jackson Bun Group for a special rate of $2,500. However, the band had specific performance setup requirements, including a stage and sound equipment. The committee recognized the urgency of finalizing these details due to the event being less than two months away. They debated various aspects of the budget, taking into account sponsorship funds and expenses related to food trucks. The number of food trucks needed was discussed, with a reference to the previous year’s count of 13 trucks. Coordination with the farmers market for beverage sales was also on the agenda.

In addition to the Fourth of July preparations, the committee deliberated on other upcoming events, including a Father’s Day fishing tournament. They debated the necessity and cost of portable toilets for this event and approved a budget of $1,100, which included provisions for the portable toilets and a tentative fee for the required permit. The possibility of a sponsor matching funds for the tournament was also discussed.

The committee addressed the need for better communication and collaboration within the community and with other advisory boards. An example of this was the planned collaboration with the special needs advisory board for the Fourth of July event, which aimed to provide sensory items and directional signage to make the event more inclusive.

The committee also discussed logistical aspects of another upcoming event, focusing on the setup time, table and chair arrangements, and the provision of painting activities for children. Concerns were raised about ensuring the availability of adequate tables and the cleanliness of the materials being used. Members planned to keep an inventory of supplies and discussed providing refreshments and transportation of various items.

Community engagement and the encouragement of citizen involvement were highlighted throughout the meeting. Newly elected councilman Brian Mora commended the committee on its performance and stressed the importance of citizen involvement in local governance. The committee also received a presentation from a detective about Law Enforcement Appreciation Month, encouraging community participation by displaying blue lights or candles.

Additional discussions included the process for applying for a program to create sculptures, with interest already shown by a school and the library. Members expressed concerns over recent changes to rules and procedures, citing a lack of clarity and communication. Requests were made for town staff to provide necessary documents and more information about the sponsorship process.

Furthermore, the Public Library representative, Nancy Matos, presented upcoming events, such as Aller Americans month, and a tactile art program for the visually impaired. Matos emphasized the need for improved communication and collaboration with the committee. Concerns were also voiced about a lack of response from a committee regarding the provision of books for children, prompting plans to follow up on this matter.