Open Farm Day is a signature event that allows the public to explore local farms and gain insights into agricultural practices. The commission focused on finalizing promotional materials, with updates on sponsorship letters and shared files related to the event. A significant amount of time was spent discussing how to effectively incorporate Granville Scoop into the promotional templates, and whether to add “Southwick” to descriptions to clarify the event’s geographic expansion. The commission aimed to ensure that brochures, which highlight farm offerings like hay rides at Granville Scoop and wagon rides at Bai Farm, would be ready for distribution by mid-July. This timeline would allow for a full month of advertising before the event.

A debate unfolded regarding the inclusion of Firefly Fields’ pricing and the decision to forgo prizes this year. Attention was given to the passport system, which could provide a unique experience for attendees as they visit different farms. Concerns were raised about ensuring Calibri Farm offers something distinct from its usual operations, highlighting the commission’s intent to present a variety of agricultural experiences.

Operational logistics were also on the agenda. The commission deliberated on how best to describe what each farm would offer and discussed the inclusion of split shift options for volunteers. A new proposal was to integrate the Hampton County Improvement League’s information booth into the event brochure. The commission considered utilizing a QR code to overcome space limitations and provide detailed information. Further logistical discussions included the design and printing of the event passport and brochure, distribution of promotional materials, and formatting of the volunteer signup sheet.

Volunteer organization was another focal point. The commission evaluated the process of collecting volunteer addresses and the division of shifts. Additionally, there was a conversation regarding the procurement of additional lawn signs and the role of an individual named Ina in organizing signs and sponsorships.

Sponsorship status was briefly mentioned, with the EDC and the land trust contributing to the event. The commission considered various public places to post volunteer checklists, including libraries.

Beyond the Open Farm Day, the commission discussed the donation of a water container and the potential for using pond water for irrigation. The possibility of collecting rainwater was debated, as was the use of GIS for the town and Land Trust open Farm day. Lastly, there was mention of a pump for a well, plans for its usage, and discussions about a chapter 61 meeting and materials for a community garden.