During the meeting, the funding request for the track and field project took center stage, with public commentary highlighting both support and the need for careful evaluation. Community members, including Sarah Marshall from the school committee and Ryan George, a long-time resident, voiced their support for the enhancement of the town’s athletic infrastructure. However, Maria Kapiki and Tony Cunningham raised concerns about the funding gap and urged for a detailed review of the project.

The financial update presented by a committee member, referred to as Holly, included a review of potential borrowing authorizations and the debt schedules for various community projects, such as the Jones Library special collections and the track and field project. The update also covered the current status of these initiatives and their projected completion timelines.

Discussion ensued over the track and field project proposal, with a focus on design option 3C. The committee evaluated the cost breakdown, seeking clarifications on the proposal and considering potential adjustments. There were differing views on how to address the funding request.

The committee also grappled with a budget discrepancy, particularly concerning design fees and the remaining funds required. A member named Michelle suggested removing certain items from the budget to decrease the total cost, which could lead to savings of over half a million dollars. The debate extended to the use of contingency funds and the handling of any unused portion. The possibility of including bid alternates was discussed, as well as the option to bid on certain project components despite a funding shortfall. Matt expressed concern over the project’s financial needs, while Dave Zac proposed deferring the installation of lights to cut costs.

The committee emphasized the need to secure necessary funds to ensure the project’s progress amid uncertainties.

The decision-making process culminated with the committee discussing whether to approve the additional $800,000, with members weighing the implications of funding only the base project versus including alternates. A motion was suggested to approve the funds with the condition that Community Preservation Act (CPA) dollars would be utilized last. The committee considered expediting applications with other regional towns to maximize potential funds. By the end of the debate, the motion to approve the $800,000 was passed unanimously.

After finalizing the track and field project funding, the committee briefly touched on the calendar schedule for the fall. Additionally, there was a call for committee members to appoint representatives and notify the town accordingly.