The HVAC system at Rogers School posed specific challenges, requiring the removal of an air handling unit from the basement, which necessitated the transport of heavy equipment up 30 to 40 steps. This process includes bringing a new unit down and assembling it on-site. Completion of the HVAC controls was expected by the end of the week, which would enable individual room temperature management. This improvement extends cooling to hallways, addressing a long-standing concern.

A review of the summer work at Rogers School was planned, including a detailed walkthrough to ensure all tasks were finalized. Looking forward to next summer, the board discussed an $8 million HVAC project at Hightstown, with $6 million secured through a grant. This project will focus on the 100s and 200s buildings, particularly near the old high school entrance, with plans to provide cooling in hallways.

The board also discussed the bid schedules for the next phase of auditorium renovations, aligning with completed upgrades at the CP Auditorium. This phase includes updates to lighting in the general seating area and the procurement of three transformers, including one for electric buses.

Security enhancements at Hightstown were also addressed, particularly the vestibule area at the front office. Plans include constructing a dividing wall to create a distinct separation from the entrance, with work scheduled to occur after school hours to minimize disruption. However, the project requires building permits and a construction schedule for further progress.

Another topic was the relocation of buildings and grounds facilities. The current site, referred to as the White House, will not be utilized moving forward. The board expressed interest in acquiring a different building in Hightstown to house employees from buildings and grounds, Central registration, and KidCare personnel. Positive impressions were noted from the location seen and photographed.

Discussions included ongoing conversations about pre-kindergarten offerings, with the same realtor involved in the White House transaction engaged to find suitable space for pre-k programs.

A highlight of the meeting was the approval of the personnel agenda, which included the transfer of Katie Mento from assistant principal at MHK to assistant principal at Periel Drew School. This change is part of the district’s ongoing efforts to position staff effectively to meet students’ needs.

During the board member comments, appreciation was expressed for the school bus drivers, custodians, and maintenance department for their efforts in preparing the buildings for the school year. It was noted that East Windsor is unique in having its own fleet of buses and drivers, avoiding the need to subcontract with other bus companies.

The meeting also included a clarification by a board member regarding a previous use of the term “misappropriation of funds” during a discussion about a transfer report. The member clarified that there was no implication of fraudulent behavior and emphasized the importance of taxpayer accountability and understanding the district’s financial aspects.

The finance committee meeting prior to the board meeting covered three main topics: electric bus purchases, the 2025-2026 budget process, and updates on facilities. The district plans to purchase two electric buses, with an estimated cost of $400,000 each, compared to $300,000 for traditional buses. The success of this purchase hinges on state budget approval, as a grant would cover the difference in costs. Additionally, the cost of two charging stations for those buses was projected at $96,000, with further expenses related to transformer installation pending a bid.

The budget process for 2025-2026 is set to begin on October 1st, with departments conducting internal discussions to formulate their budgetary needs. The timeline leads to board discussions in January and February, with the potential for flat funding from state aid acknowledged. The district was described as being in a good financial position to meet its needs.

Updates regarding facilities included progress on the auditorium’s heating unit at Rogers School, which was nearing completion.

In the superintendent’s report, there was a focus on community building and recognizing staff members’ years of service. The theme for the year was identified as “Building Bridges through empathy, equity, and engagement,” with district goals reviewed.

The meeting concluded with routine items, including staffing approvals, salary adjustments, travel expenses, and curriculum documents. Questions arose about the curriculum, particularly how homework is categorized within the grading system, with a focus on the differentiation between formative and summative assessments. It was clarified that homework would be graded for completeness, aligning with recently approved policy.