The most significant portion of the meeting centered on the management and financial sustainability of the town’s bulky waste program. With the modified pay-as-you-throw program in place, the board noted a considerable increase in bulky waste generated by Conway residents, much higher than neighboring towns. Conway residents produced 91 tons of bulky waste, averaging 177 pounds per user, compared to Deerfield’s 66 tons and 103 pounds per user.

The board explored various strategies to address the financial burden of the increased waste, including the potential for implementing fees for bulky waste disposal. A board member raised concerns about contractors who might reside in Conway but conduct business elsewhere, thereby contributing to the higher bulky waste figures. The discussion included adjusting fees for items like CRT monitors and old TVs, which had seen a price increase from 22 cents to 37 cents per pound. The complexities of setting fair prices that would cover costs without deterring residents from using the service were acknowledged, with one member questioning the balance needed to cover costs without overburdening taxpayers.

The board recognized the necessity of finding a sustainable approach to waste management. Suggestions included implementing a minimum charge per item to discourage misuse of the facility. One participant noted, “Our numbers at least on the pays you throw on the regular trash are almost exactly what we thought they would be based on other towns,” indicating that the lack of fees might be attracting users from other areas.

The conversation also covered the practical aspects of enforcing such changes, including the possibility of using AT&T cell service for payment processing due to unreliable internet service at the transfer station. The idea of restricting access to the bulky waste bin to certain days and requiring pre-purchased bulky waste stickers was also discussed. There was debate over whether to adopt a sticker system or a direct fee structure, with some arguing that using existing stickers would simplify the process. Concerns about the logistics of sticker allocation for varying sizes of electronics were raised.

Additionally, the conversation touched on the condition and accessibility of the porta-potty at the transfer station, especially in winter. It was noted that residents often had to return home to use their bathrooms, which was deemed inconvenient. Queries were made about the availability of larger, accessible portable toilets.

In another significant decision, the board approved a bid for the Public Safety Office building from Maple Row Farm at $419,000, lower than the next lowest bid of $536,000. Assurance was given that the low bidder had a solid track record, being the same team from a reputable company, Dole Brothers, now operating under a different name. The motion to approve the lowest bid was seconded and unanimously passed, with plans to finalize contracts and coordinate with the bidders to start work promptly.

The meeting also highlighted discussions about electronic recycling. The current recycler, Mettech, charges between 33 to 37 cents per pound for electronic waste. Items like laptops, flat-screen monitors, and printers with glass tops require proper recycling, and the board considered checking with other towns regarding their payment methods, including options like PayPal or Venmo. The challenges faced by certain community members, including the elderly and those with disabilities, in adapting to new systems were acknowledged.

Safety concerns in the rear parking lot due to inadequate lighting as winter approaches were also discussed. Immediate action was deemed necessary to prevent injuries, with plans to consult relevant personnel about repairs. The board also reviewed the need for better communication regarding drop-offs at the transfer station and proposed establishing a log for incidents to address problems effectively.

Further, the board discussed supporting the Northern Tier Railroad line following an email from a representative, urging the board to participate in a public comment period. A motion to draft a letter of support for the railroad line was made and unanimously approved.

Lastly, the board addressed unanticipated business, including the sale of a property owned by Hank, with the closing date set for September 19. A motion to execute a deed for the sale of the property at zero as Field Road for $651, including additional taxes, was seconded and passed unanimously.