One focus of the meeting was the preparation for the annual Farm Parade scheduled for October 19. Logistical arrangements for the parade were discussed, including the collection and distribution of farm and dine-out signs. It was noted that these signs should be directed to Greg D instead of Ina, clearing up any previous confusion.

A significant issue arose regarding the availability of a truck and trailer for the parade. Alex Priy, who had provided the equipment the previous year, would be unavailable due to a trip to Texas. However, a colleague of Alex’s offered a similar truck and trailer, contingent upon meeting insurance requirements. The commission also deliberated on the decorations for the parade float, debating whether to use an old or modern tractor. One member raised the point that using outdated equipment might not accurately reflect contemporary farming practices. The challenge of fitting both old and new tractors on the trailer, along with other decorations such as pumpkins, was highlighted.

The arrangement of hay bales on the trailer was another point of discussion. The previous year’s setup, which created walls around the float, had made it difficult for spectators to see the participants. A new proposal to stack hay bales in the middle of the trailer was agreed upon to enhance visibility. Additionally, the inclusion of open farm signs was suggested to promote local farms effectively.

A new development for the parade was the local fire department’s plan to sell hot dogs and hamburgers at Town Hall following the event. This addition was seen as a way to increase community engagement, though it was noted that budget constraints had led to a downsizing of larger events such as carnivals and fireworks that had been hosted in the past.

Budgetary concerns also took center stage during the meeting. The commission reflected on the fiscal year that ended on June 30, discussing the implications of being under budget by approximately 17%. Members emphasized the need to adhere more closely to the budget in the current year to avoid potential cuts in the future. The introduction of a new accounts payable cover sheet by the accounting department was mentioned as a potential improvement, though its implementation and effectiveness remained uncertain.

The commission’s handbook, a lengthy 56-page document, was another topic of discussion. Members received printed versions of the handbook, which had previously been distributed via email in April. The challenges of navigating the document online were acknowledged, prompting a conversation about the necessity for future updates to ensure clarity and accessibility.

In addition to these logistical and budgetary discussions, the commission addressed Chapter 61 protocols. A member expressed disappointment over the Select Board’s decision not to accept the protocols after a lengthy development process. The protocols were designed to streamline existing laws and enhance clarity in the commission’s operations. Despite the Select Board’s reasoning that much of the information was already covered by Massachusetts General Law, there was frustration over the lack of a tailored document to aid in organization and accessibility.

The meeting also featured the appointment of new leadership. Bert Hansen was unanimously elected as chair, and Zack Barnett was appointed as Vice Chair, also through a unanimous vote. The appointment of a new clerk was suggested to be tabled for a future meeting. There was a light-hearted moment when one member humorously mentioned needing to inform their spouse about their new role, leading to laughter and banter among the attendees.

Updates on commission appointments were provided, with Jen confirmed as a full commissioner and Jess, Tom, and Lenita reappointed as alternates. There was a discussion about the absence of an application from Tammy for reappointment, leaving two alternate openings. Potential candidates for these positions were considered, including individuals with ties to local farming.

The commission explored the possibility of adjusting the frequency of meetings, potentially moving to monthly sessions to allow for more regular engagement and idea sharing among members. The practicality of having someone local in a leadership position was underscored, emphasizing the need for “boots on the ground.”

Towards the end of the meeting, members discussed the importance of keeping the commission’s website updated, particularly by adding a link to the Southwick Land Trust’s website to promote their contributions to land preservation and farm support.