A notable topic was the introduction of a 911 alert form by the local police department, designed specifically for parents of children with disabilities, particularly those who are non-verbal or fall within the autistic spectrum. The form aims to provide the police with critical information about these children, including distinguishing characteristics, preferred communication methods, relevant conditions, and contact information. This initiative was praised as a valuable tool, with a reminder that not many police departments offer such resources.

The discussion then moved to the need for developing a district-wide cell phone policy. A board member highlighted that current practices do not effectively regulate student use of personal devices. It was mentioned that students are not permitted to use their own devices instead of school-issued Chromebooks. Concerns were raised about the negative effects of wireless communication devices on students’ academic performance and mental health. Increased use of such devices contributes to distractions and challenges in learning environments. The board acknowledged the insights provided by educator members of the policy committee, which were deemed valuable in shaping the policy revisions.

Following this, the meeting delved into the district’s budgeting process. Preliminary discussions are already underway, with the budgeting process set to begin in mid-October. There was also a conversation about the timing of reimbursements for transportation services to private schools. A suggestion was made to change the reimbursement schedule from February and July to February and June. One member expressed concern over the delay in payments, pointing out that many students finish their schooling well before the board meets in July, making it difficult for parents awaiting payment.

The logistics of making payments after services have been rendered and the implications of changing the reimbursement policy were examined. The conversation highlighted the need for clarity regarding the approval process for expenses and the timing of reimbursements. An agreement was sought to allow reimbursements to be made closer to the end of the school year, with suggestions that payments could be made in June instead of July to avoid delays as the new school year approaches.

In another significant agenda item, Katie L., a former ESL teacher in the district, addressed the board regarding the necessity of hiring a second ESL teacher to support the growing enrollment in the program. She recounted her experiences and the challenges faced due to the abrupt changes in her position. She expressed concern over the use of Title III funding and emphasized the need for additional certified staff to comply with state guidelines. She provided information for the board to consider regarding future funding decisions and ESL services, underscoring her commitment to the program despite her departure from the district.

The meeting also included discussions on the chain of command for addressing concerns. Dr. Steiner emphasized the importance of parents following a structured process. Parents were advised to start by discussing issues with their child’s teacher, who is most familiar with the child’s needs. If unresolved, they should then escalate the matter to the supervisor, principal, and eventually district office personnel if necessary. Each board member can be consulted individually, but one member cannot make decisions on behalf of the board as a whole without first verifying if the chain of command had been followed.

Additionally, a potential adjustment to future meeting dates was introduced, with a suggestion to move from Tuesdays to Thursdays, pending a board vote. The board will communicate any changes in meeting schedules through December. At the back-to-school night event, it was also highlighted that the Ocean County Library offers opportunities for siblings of special needs students to engage in quality time together, with the next meeting scheduled for tomorrow evening.

A significant drill was planned for the upcoming week, described as a “walkway drill,” which is a practice evacuation procedure for students and staff. This drill involves safely moving to an alternate location, which could be either Freedom Fields or Calvary Baptist Church, and is meant to prepare everyone without causing unnecessary alarm. The police department would assist to ensure safety during this drill, and adjustments would be made if inclement weather was a concern.

The board moved on to action items, beginning with finance-related approvals. Recognition was given to an individual for 41 years of service to the district, which was noted as an impressive tenure. The board expressed its gratitude and well-wishes for the future of this long-serving member.

Travel reimbursements for board members attending the New Jersey School Board’s convention were also discussed, with a reminder that members are entitled to reimbursements for travel-related expenses, including tolls and parking, as long as they submit their requests in accordance with the board’s policy.

The meeting concluded with discussions on educational topics, including the importance of educating students about the Constitution on Constitution Day. A member emphasized the legal requirement to teach about the Constitution, particularly since federal funds are received by the district. They urged the board to prioritize teaching this subject alongside core academic areas, warning that neglecting civics education could have detrimental long-term effects on society.