A significant portion of the meeting was dedicated to policy updates, specifically focusing on Title IX. The committee conducted both first and second readings of several policies related to non-discrimination, harassment, and retaliation. The policies under review included non-discrimination (AC), non-discrimination based on sex (ACA), and sexual and sex-based harassment and retaliation (ACAB). The committee opted for a more robust version of these policies, as recommended by legal counsel, rather than the Massachusetts Association of School Committees’ (MASC) initial suggestions. These policies were passed without opposition.

Another discussion point was the fiscal year 2024 budget update. The business manager reported that all entitlement grants had been applied for and sought approval to begin the bidding process for a new five-year school bus contract, as the current contract expires on June 30. The committee unanimously approved the motion, emphasizing the necessity of formal procurement laws.

Staffing issues were also a concern. Two teaching positions remain open, with one temporarily filled by a retired educator. The district has applied for a critical shortage waiver to ease compensation restrictions for retirees returning to work. Additionally, a new Dean of Students position is pending until a fourth-grade teaching position can be filled, further complicating the staffing situation. Enrollment figures show a slight decline from 1,479 to 1,465 students, with a notable decrease of 36 school choice students but an increase of 23 resident students. This shift has implications for balancing financial stability and future planning.

Student participation in sports programs, particularly soccer, was a focal point. The soccer program faced low participation, with only seven to nine players signing up, which was inadequate for a competitive varsity team. The committee discussed the possibility of establishing a junior varsity team to build skills before moving to varsity play, drawing positive feedback from other athletic directors who have implemented similar strategies. Healthy participation numbers at the eighth-grade level were noted, and consultations with other districts, such as Gardner, were cited as successful examples of transitioning through a JV program.

The absence of a marching band for the second consecutive year due to a lack of applicants for the band director position was another significant issue. This has prompted calls for a review of the district’s music program and better recruitment strategies. The substantial workload for a band director was acknowledged, emphasizing the need for a reassessment of music instruction across the district.

The meeting also highlighted professional development efforts, including a state-required in-person training on suicide awareness and prevention, which received positive feedback from staff. Universal Design for Learning (UDL) was introduced as a framework to enhance curriculum design and instruction, accommodating diverse student needs. Special education teachers participated in training to adapt to changes in Individualized Education Programs (IEPs), with ongoing professional development planned throughout the year.

Updates on after-school programming revealed challenges in providing extended day programs for fifth-grade students due to staffing shortages. Previous attempts to create after-school options have not succeeded, and the committee acknowledged the difficulty in managing a growing student population while ensuring adequate supervision and programming. A competitive grant opportunity for middle school students was mentioned but could not be met by the deadline.

The meeting also addressed the football program’s Thanksgiving Day game against Murdock. Despite earlier concerns about fielding enough players, the Massachusetts Interscholastic Athletic Association (MIAA) insisted on keeping Murdock on the schedule, essential for playoff eligibility. The committee confirmed that the game would proceed as planned.

Additional items included updates on out-of-state field trips for the outdoor adventure class, which were approved after vetting. The committee expressed support for these activities, noting the importance of such experiences for students. The introduction of a new crossing guard at the high school and middle school received positive feedback from parents.

The meeting concluded with the recognition of staff efforts in organizing activities and managing logistics. The finance and facilities subcommittee reviewed various projects, including upgrades to airflow and ductwork in the cafeteria and completed library updates. The district operations subcommittee addressed policy matters and the need for a comprehensive handbook for new school committee members to assist with onboarding.