One of the most updates revealed during the meeting was the overhaul of the grant application process for the upcoming 2025 cycle. The advisory committee presented several modifications intended to streamline the application experience. Application forms have been reorganized, featuring a new numbering system across the entire document to enhance coherence. The terminology used in applications has also been adjusted, replacing “renovation” with “improvement” to better reflect the language of the original ballot measure. These changes aim to ensure that funding requests are prominently displayed and easily recognizable by reviewers.

In an effort to promote environmentally sustainable practices, the committee introduced new questions regarding green infrastructure and resource conservation. These additions will assess how projects align with environmental standards. Another notable change involved the removal of the requirement for a drawing document illustrating a permanent ECHO sign within the initial application, allowing applicants to defer this until post-construction.

Furthermore, the advisory committee outlined the comprehensive components required in a successful application. Prospective applicants must provide detailed project descriptions, construction timelines, public accessibility plans, and performance measures aligned with project goals. Budget submissions are expected to be precise, breaking down how the total project cost is allocated across various elements, rather than presenting a lump sum. This requirement addresses rising costs associated with project signage, which can range from $500 for temporary signs to $6,000 for permanent ones.

Match documentation was a point of emphasis, with the committee reiterating the necessity for a signed 20-year restrictive covenant post-approval. This covenant ensures continued public access to funded facilities and must be filed with the appropriate legal entities. The application must also include a business plan, feasibility study, and marketing strategy, all tailored to Volusia County’s specific context. These documents undergo rigorous evaluation by the advisory committee to gauge the project’s long-term viability and community impact.

The fiscal stability of applicant organizations was also discussed, with a requirement to present past, present, and projected financial data. Financial statements must be linked for fiscal audits, tailored to the organization’s size, to demonstrate sound financial management. Required drawings and construction documents, such as facility layouts and site surveys, will be scrutinized by the Volusia County Engineering and Construction Division. The committee stressed that incomplete submissions could delay the application process.

The meeting revisited the timeline for application submissions, with the technical application set for November 7 and the final application due by December 12. Projects achieving a score of 80 or higher will be recommended to the county council for approval, though all applications will be forwarded regardless of their score. The importance of adhering to these guidelines was underscored, as any work initiated prior to receiving a formal notice to proceed will not qualify for reimbursement.

In discussions about public accessibility and compliance, the committee addressed the Americans with Disabilities Act (ADA) requirements, particularly concerning historic properties. The committee’s guidebook includes detailed information on ADA compliance to assist applicants in navigating these requirements effectively.

Publicity and reporting requirements were clarified, mandating the display of the Volusia County logo on project-related websites and communications within 90 days of award notification. The necessity of erecting temporary signage within this period was also highlighted. The committee detailed the process for requesting project extensions, changes in scope, or budget modifications, noting that these typically require dual approval from both the advisory committee and the County Council.