A central theme of the meeting was the consideration of budgetary adjustments and the structuring of water rates. Members raised concerns about proposed rate increases, emphasizing the need for a thorough evaluation before implementation. The board had previously agreed on a structured plan for rate adjustments to maintain service levels without sudden cost spikes. One board member stressed that it was prudent not to let long periods pass without reviewing or adjusting rates. Another member expressed discomfort with voting on budget proposals due to the lack of time to review the information fully. There was a call to involve experts, such as Tyan Bond, to provide insights into the proposed rates and fees. The board aimed to ensure that any rate changes would cover associated service costs without unduly burdening residents, striving for transparency and financial accountability.

The discussion on budget also touched upon the need for clarity regarding costs associated with service calls and administrative fees. The board considered the adequacy of current fees, like the $50 charge for regular turn-on and turn-off services, in covering actual expenses. The need to align fees with the actual costs incurred by staff, including administrative and fieldwork expenses, was a focal point. The board highlighted the importance of reviewing the schedule of rates and fees and updating rules and regulations to reflect clear coverage of specific fees.

In addition to budget concerns, the board unanimously approved a $5,000 spending limit for expenditures not requiring board review, except in emergencies. This decision was part of an effort to improve fiscal responsibility and transparency. The board also discussed implementing a Purchase Order (PO) request form for expenses exceeding the limit, requiring multiple signatures to ensure accountability.

The meeting also focused on the upcoming opening of a new treatment plant, scheduled for early May. Concerns were raised about budgeting for the celebration event while maintaining a modest approach. Members emphasized the importance of acknowledging the contributions of legislators, regulators, and citizens without extravagant spending, suggesting a budget of no more than $3,000. There was a proposal to manage traffic flow and provide offsite parking with shuttle services to address potential congestion issues.

Operational updates on the treatment plant were provided, with the administrative area nearing completion and the integration of water from “Harbor Trace” being carefully timed to avoid system disruptions. Concerns about potential water discoloration during system changes were noted, and the board stressed the importance of public communication to manage expectations.

Additionally, the meeting addressed the maintenance of wells and the necessity of regular cycles to prevent costly repairs. The board highlighted the importance of rotating well usage to avoid long-term issues, with recent repairs leading to efficiency improvements.

GIS mapping efforts to accurately locate services, gates, and hydrants were discussed, along with progress on water meter installations and planning for new residential developments. The board emphasized the reuse of viable equipment and the responsible handling of excess items.

Finally, the board discussed non-functioning hydrants and the need for service line adjustments. Plans were made to address oversight issues and ensure proper hydrant functionality. The board also considered establishing rules to prevent new curb stops from being placed in driveways.