The meeting opened with a presentation from Evan, associated with the town’s MVP (Municipal Vulnerability Preparedness) program, who outlined the MVP Action Grant. The grant seeks to expand on the existing MVP plan by identifying locations suitable for pollinator habitats, which are intended to combat climate change. The Whately Library emerged as a key site for this initiative following a community mapping exercise that took place on November 7. The exercise involved around ten participants, including town staff and residents, who proposed various locations, with the library being selected multiple times.

Evan explained that if the library chose to participate in the program, it would receive a free design for a pollinator habitat. He reassured the board that the potential conversion of the east side of the library property, currently a hayfield, would be financially manageable, with long-term maintenance expected to be handled by the town. The board expressed support for the library’s involvement, seeing it as a chance for the library to lead by example and inspire residents to create their own pollinator-friendly spaces.

A motion was put forward for the library to engage in the grant project, which included plans for landscaping and developing a meadow area. After discussion, the motion passed with majority approval, though one member abstained, citing insufficient familiarity with the entire discussion. The board also considered hosting an event during Pollinator Week in June.

In addition to the grant discussion, the library’s financial health was reviewed. The financial report included an inquiry about a phone bill totaling $7,235, which was clarified as a result of two billing periods being combined. The board discussed the library’s various accounts, some designated for specific uses like books, and considered consolidating accounts to reduce administrative complexities. The importance of understanding historical donations and their restrictions was emphasized, as was the need to keep investments safe to avoid past issues of financial mismanagement.

The director reported on operational updates, including the successful acquisition and loaning of Chromebooks to patrons. A historical highlight was the library’s longstanding Polish book collection, which has been in circulation since the 1950s. The director noted efforts to translate titles with the help of local historical society members, celebrating this as an example of early inclusivity within the community.

The board also addressed various structural issues, such as the need to replace a deteriorating railing. A update involved the strategic plan, which was unanimously approved. The plan will be shared with the Boston library council, stored in the library, and uploaded to the town website. The board emphasized the importance of the strategic plan in guiding future library initiatives.

Environmental testing was another focal point, with ongoing efforts to secure qualified companies for testing mold and lead within the library. The board was determined to avoid delays, stressing the importance of thorough analysis to prevent future issues.

As the meeting continued, attention turned to maintenance projects, such as the sealing of basement stairs and a roof replacement project. The latter involved a funding request to the Community Preservation Committee, with plans to meet the historical commission for input. The board was confident in the project’s alignment with Department of Interior standards and considered modern, environmentally friendly materials for the roof.

New business included a plan to acquire a museum pass for Magic Wings butterfly museum, with logistical challenges discussed regarding the payment process. The board considered involving the Friends of the Library to facilitate this.