The centerpiece of the meeting was the heated discussion surrounding the photo policy for children participating in park activities. The current policy, adopted from the Shrewsbury Parks and Recreation Department, allowed parents to opt-out of photo permissions through a checkbox during registration. However, the commission identified significant communication issues, with many parents unwittingly excluding their children from group photographs. In response, a new policy was proposed, requiring parents to send an email if they preferred their child not to be photographed, thereby encouraging active communication of their preferences.

The proposed changes sparked debate about the potential complexity this might introduce to the registration process. One participant expressed concern that the new method might discourage parents by adding unnecessary steps, stating, “I was opposed to making it harder for parents to opt out.” However, others highlighted the need for clarity and annual reminders for parents to review their photo status. The revised system would include administrative notes visible to parents.

In an effort to address these concerns, the commission considered implementing an end-of-program survey to gather feedback on the policy’s effectiveness, with plans to reassess the policy in the early months of the following year. There was a shared understanding that while clarity and parental consent are essential, any changes should not be perceived as burdensome. This was underscored by a member’s comment, “I would hate to see people…say we’re difficult to work with.”

The meeting also highlighted the resignation of commission member Scott Brown, who stepped down due to increased work commitments. His departure necessitated discussions on filling the vacancy, with Norm Young, a community member with extensive involvement in local youth sports, expressing his interest in the position.

Operational discussions shifted to beach management and funding, focusing on Long Lake. The commission reviewed the pricing structure for beach passes and considered extending lifeguard and snack shack hours during peak times, potentially funded by increased beach pass fees. This was in response to the beach operating at a deficit, primarily due to maintenance costs.

Concerns were raised about the condition of Long Lake, particularly its water quality, which has seen a decline due to algae growth. The commission acknowledged the need for regular water quality testing, now incurring additional costs since the responsibility shifted to the town. The commission discussed potential collaborations with local environmental groups to explore grant opportunities and state matching funds to support lake maintenance.

A notable proposal was the introduction of a surcharge to fund lake projects. There was a consensus that any financial requests from the Clean Lakes Committee needed to be substantiated with clear plans and documented needs. The idea of engaging an environmental expert to provide a strategic maintenance plan for Long Lake was also considered crucial for effective long-term management.

The meeting also addressed logistical challenges related to ongoing projects on King Street. The completion date for work has been delayed due to back-ordered HVAC units, affecting other construction efforts. As the commission prepares for a potential summer move, discussions highlighted the need to secure space for existing programs and explore temporary structures for preschool accommodations.

In a lighter moment, the commission celebrated the success of the Ugly Sweater Trivia Night fundraiser for Holiday Helpers. The event, hosted by the Outlook restaurant, drew a substantial turnout, raising over $1,133 through a raffle, with local businesses contributing prizes. The commission expressed gratitude to all participants and sponsors and plans to organize similar events in the future.