A central focus of the meeting was the introduction and deliberation over the proposed EV policy, which would impact the school department’s approach to replacing vehicles, specifically targeting electric alternatives for facility and food service trucks. The policy outlines a hierarchy for vehicle replacement, prioritizing electric vehicles, followed by hybrids and alternative fuel options. Concerns about cost-effectiveness and the necessary infrastructure for charging were prominent in the discussion. While grants could offset costs, the lack of a robust charging network was highlighted as a potential hurdle. The pressing deadline of December 31 for adopting the policy, to access funding opportunities, added urgency to the conversation. However, some committee members expressed discomfort with the speed of the decision-making process, citing the need for more review and clarity on long-term commitments. The committee ultimately decided to postpone the vote, with plans to reconvene before the end of the year to further consider the policy.

Another topic was the STEP Program, a support initiative for students at Chelmsford High School and McCarthy Middle School facing challenges in returning to school after extended absences. The program provides flexible attendance options and comprehensive support, including academic assistance and emotional counseling, to aid students’ reintegration into academic life. The program’s capacity and effectiveness were discussed, noting that the high school currently supports 14 students, while McCarthy, in its first full year, has six students enrolled, down from nine earlier in the year. The program’s positive impact was highlighted by testimonials from participating students, who appreciated the cohesive school community and peer interactions fostered by the program.

The meeting also addressed the capital plan, with $22.75 million allocated to ten prioritized school projects, including secure entryways, roof replacements, and boiler updates. The plan’s development was praised for its community support, with bid preparations slated for summer construction. Additionally, the committee discussed the Massachusetts School Building Authority’s early approval for the Parker school’s feasibility study, allowing the district to begin phase two months ahead of schedule. This advancement was viewed as advantageous in planning and executing future infrastructure projects.

Another noteworthy discussion was on the proposed school calendar for the 2025-2026 year, which included adjustments to religious holiday observances. Eid was added, and Good Friday was removed. The committee acknowledged potential challenges with staff absences on Good Friday and the fragmented November schedule, emphasizing the need for balance in meeting educational and community needs.

In financial matters, the committee reviewed the budget calendar for fiscal year 2026, maintaining consistency with previous years. The superintendent’s recommended budget is due in early February, with public hearings scheduled later that month. The committee expressed concern over a reported $5 million budget shortfall for the next fiscal year, highlighting the need for careful allocation of resources to preserve educational services amid financial pressures.