The board’s primary focus was on the Municipal Vulnerability Program (MVP) Grant project, which aims to install solar panels and battery storage to enhance the library’s ability to serve as a resilience hub. This initiative responds to earlier assessments highlighting the need for infrastructure that supports vulnerable demographics, such as senior citizens and families with young children, during climate crises. The grant is expected to cover a portion of the $150,000 cost for solar panels, with the town required to match 10% of the funding. Board members discussed the project’s technical details, noting the necessity for a cement pad to accommodate the battery system, which would result in additional structural adjustments.

The proposal initially included acquiring a Ford Lightning electric pickup truck to power the project, but it was deemed unsuitable due to insufficient power capabilities. As an alternative, the board is pursuing additional battery power, with the goal of achieving eight hours of backup power at a cost of $136,000. Potential delays related to interconnecting the solar panels with the electrical grid were a concern, with the board emphasizing the need for timely execution to avoid setbacks similar to past projects in other municipalities.

In addition to the MVP grant, the board explored potential federal incentives for battery installation, which could provide a one-time payment of up to $40,000. The MA Smart program was also discussed, offering credits for excess electricity generated and sold back to the grid. However, the board noted complexities within these incentives, particularly regarding eligible battery capacity hours.

Another point of discussion was the library’s budget, projected at $8,983,000, with a $115,000 shortfall anticipated to be offset by the MVP grants. The budget also allocates $125,000 for furniture and equipment, but initial shelving quotes exceeded expectations, prompting the need for additional cost evaluations. Change orders in the bid documents were clarified, revealing that up to ten minor changes could be accumulated into a single order, with HVAC changes accounting for $85,000.

Construction progress was also addressed, with foundational work completed and wall framing underway. Despite a two-week schedule shift, the end date remains unchanged, and the workforce is expected to increase as construction advances. Concerns about the building’s structural readiness were raised, particularly regarding the flatness of the concrete slab required for resilient flooring installation. Any imperfections identified would require correction to meet project specifications.

Community involvement played a role in the meeting, with updates on recent fundraising events. The Turkey Trot on November 23rd attracted 212 participants and raised over $10,000, contributing to a total of $188,000 collected for the library project through local business sponsorships. Additionally, the board discussed a fundraiser involving commemorative papers, with each member encouraged to contribute $22 to purchase a paper honoring their involvement in the project. The deadline for contributions was set for January 10th.