A significant portion of the meeting addressed the public’s concerns over the notification process related to subdivision developments. Property owners expressed frustration over not receiving proper notices, with some raising the alarm about unauthorized signatures on documents. This issue came to light during the discussion of the subdivision on Walnut Street, which includes a three-lot plan by owner and applicant Michael Bicho. The plan, represented by Robert Perui of Hope Engineering Incorporated, had already faced previous setbacks due to financial constraints linked to wetland requirements.

Christine Johansson, a property owner on Mill Street, brought forward her concerns during the public comment session, highlighting the discrepancies in the notification process. She claimed she received notices for conservation meetings but not for the planning board meeting, despite her property’s proximity to the proposed development. The board acknowledged the issue and suggested Johansson follow up to address the notification problem, potentially involving verification with the post office or police department.

The board also discussed the technicalities of the proposed road within the subdivision, which raised additional concerns. A board member pointed out the lack of clarity in the grading plan, particularly regarding a two-and-a-half-foot fill and the absence of details on necessary regrading or retaining walls. These unresolved issues prompted the board to continue the matter for another two weeks, pending further clarification from the engineer.

As these discussions unfolded, the board emphasized the importance of ensuring all property owners were appropriately notified and involved, potentially revising their notification procedures to avoid future oversights. The board also committed to investigating state laws concerning notification periods to enhance the effectiveness of their communication strategy.

In another matter, the board considered the Chapter 61A right of first refusal for a property on Middlebar Road. Robert Nasser participated via Zoom to discuss removing a section of the cranberry bog from the 61A designation, which would shift its tax status to a commercial rate, potentially benefiting the town financially. The board deliberated on the town’s obligation to purchase the land should they choose to exercise the right, but the general consensus appeared to lean against such an acquisition.

Further discussions delved into the town’s master plan review process, with a deadline set for feedback to the master plan committee before the year’s end. The urgency was underscored by the impending holiday season, prompting the board to ensure timely feedback to finalize modifications.

The meeting also covered the topic of subdivision filing fees, which were noted to be lower than those in neighboring towns. A participant highlighted the potential revenue loss due to these lower fees. The board acknowledged the need for adjustments, which might necessitate a public hearing and possibly a town meeting to formalize any changes. Addressing this issue was considered a priority for the new year.

As the meeting drew to a close, there was a brief discussion about consulting Town Council for clarification on several agenda topics, including accessory units and the aforementioned signature issue. A motion to adjourn was then made and seconded, bringing the session to a close around 6:30 PM.