The most notable focus of the meeting was the committee’s recommendation for a five-year contract for grant writing and lobbying services. The proposed contract, which includes an initial three-year term with the possibility of a two-year extension, aims to enhance the city’s ability to secure funding through grants. The decision came after feedback was gathered from council members and the public regarding the review process. The selected individuals were chosen for their substantial experience in grant writing. As part of the contract, the grant writing team is expected to meet annually with department heads to discuss potential projects and funding opportunities. Additionally, bi-weekly meetings with the mayor’s office are planned to maintain ongoing communication about grant applications and to explore new opportunities. While the committee noted an increase in grant applications, they acknowledged that success is not guaranteed with every submission.

The meeting also detailed the completed negotiations with the inspectors’ union, which concluded after two and a half years. The fully executed contract encompasses inspectors in public health, food inspection, building, electrical, plumbing, and gas sectors. The Finance Committee took note of the contract’s financial implications, underscoring its role in financial oversight. The union contract reflects an important aspect of labor relations within the city, impacting budgetary planning and resource allocation.

The budget process was another major topic of discussion, with department heads being informed that their budget requests must be submitted by the end of the month. Following these submissions, the auditor and another committee member will review the requests to prepare a final budget proposal for city council consideration, expected around May. The discussion touched on the forthcoming budget proposal from the governor, which is anticipated to shed light on local aid and other financial considerations for the city. The governor’s budget proposal is expected to tie into the release of state revenue figures and other fiscal events.

A notable aspect of the budget discussions was the projected revenue from the fair share amendment, which is expected to exceed original estimates by approximately $2.8 billion. The committee mentioned that the governor had previously announced plans to allocate 50% of this revenue to transportation needs, with the remaining funds supporting education. These allocations are important for local budget planning, impacting decisions about resource distribution and project funding.

Another topic was the formation of an internal working group tasked with developing a plan to implement findings from a recent salary survey for non-union employees and department heads. The survey’s results presented salary ranges rather than specific step scales, prompting the need for a structured salary matrix. This group aims to propose adjustments to ensure equitable compensation as part of the broader budget process, addressing employee remuneration in a systematic manner.

The meeting also covered the receipt of $149,500 in funding from the Commonwealth, categorized as a pilot payment for utility work related to the state prison facility in Gardner. This funding, received since Governor Baker’s tenure, is influenced by the inmate population and varies annually based on state budgetary allocations. Concerns were raised over the city’s reliance on this unpredictable revenue source for its general fund.

Additionally, the committee discussed a potential deficit in the snow and ice account, which had approximately $95,000 remaining from a $300,000 budget. Recent weather conditions have led to significant expenditures for ice control and road salting, necessitating the potential use of free cash to cover the shortfall by year-end. The committee also noted the need for future discussions on health insurance rates and the associated free cash appropriations.

Director Moris’s proposal for a structural change within the human resources department was highlighted. The proposal involves eliminating one clerical position to create a more comprehensive role, addressing underperformance issues and improving departmental efficiency. This restructuring requires city council approval due to charter stipulations regarding departmental changes.

The school department’s project involving easements along Elm Street was briefly addressed, noting the school committee’s decision to donate easements valued at $10,500 for road improvement projects. The process requires formal donation to return land to the city, as the school committee holds custodial rights.