A significant portion of the meeting was dedicated to addressing the library’s infrastructure needs. The board discussed the necessity of replacing the library’s roof, which has been plagued by persistent leaks, with the project scheduled for Fiscal Year 2026. The urgency of this project was underscored by concerns about further water damage and the potential for escalating repair costs. In conjunction with this, a heating system replacement is slated for FY 2027, with a budget allocation of $100,000. The board has obtained quotes from Sish Supreme Energy regarding the boiler replacement and has highlighted the need to replace the failing Variable Air Volume (VAV) boxes within the HVAC system. The VAV boxes, integral to the climate control of the library, are nearing the end of their lifespan, prompting discussions on the feasibility and cost of a comprehensive system overhaul.

A notable consideration emerged regarding the integration of solar panels during the roof replacement. The board explored various experiences from other libraries, weighing the benefits of solar installations against potential challenges, such as the structural implications of roof penetrations for solar brackets. The possibility of securing funding through local energy companies and grants was discussed, with Middle Gas and Electric mentioned as a potential partner due to their experience with solar projects.

Financial planning for these capital projects was a priority, with trustees stressing the importance of submitting placeholder estimates by the January 17 deadline to secure necessary funding. The board acknowledged the need to adjust previous cost estimates for the roof replacement, initially pegged at $250,000, to account for rising material costs.

In addition to infrastructure discussions, the board turned its attention to the library’s upcoming 20th anniversary in August 2025. Plans were made for celebratory events, including a potential time capsule and a collaborative mural project. The board expressed enthusiasm for engaging the community through dynamic events, such as an antique appraisal initiative similar to an “Antique Road Show,” aiming to draw attention and support. The importance of involving former library staff and trustees was also highlighted to honor their contributions over the years.

The board also tackled operational and financial matters, reviewing the fiscal year 2026 budget. Key discussions included the potential expansion of library hours, particularly on Fridays and Wednesday nights, to enhance service offerings. Budgetary adjustments were proposed to address rising costs in essential services like rubbish removal and office equipment maintenance, with a focus on maintaining service quality.

Concerns over the library’s water management were raised, particularly the ongoing issues with the well system, which had led to reliance on city water and increased bills. The potential costs of $4,000 to $5,000 if the well project does not proceed as planned were discussed, prompting a suggestion to alert the finance committee through the budget cover letter.

The board also reviewed a draft policy on tutoring services, with plans to finalize it in the next meeting. The utilization of Library Expendable Trust Funds was scrutinized, ensuring compliance with donors’ intentions, especially those designated for children’s services and books.