Cybersecurity emerged as a critical concern during the meeting, as committee members discussed the town’s financial management system and its susceptibility to cyberattacks. Cody, who appeared to be coordinating these efforts, reported that Halifax had been working with a consultant to enhance cybersecurity protocols. A comprehensive security assessment had been conducted, and steps were being taken to address identified vulnerabilities. Cody emphasized the necessity of these measures, citing the town’s insurance requirements, which mandate specific cybersecurity standards. The committee collectively recognized the importance of ongoing cybersecurity efforts, especially given budget constraints and the increasing frequency of cyber threats targeting municipalities.

In tandem with the cybersecurity discussion, the committee explored the town’s IT staffing and infrastructure needs. Currently managed by an IT support specialist, the town’s IT operations are supplemented by consulting services for more complex network engineering and security issues. Members expressed reservations about relying solely on consultants for critical IT decisions. The discussion pointed to the historical challenges in IT management, noting that prior to the current specialist’s full-time position, the town relied on a middle school intern. The committee considered the idea of shared IT services with neighboring towns to alleviate budgetary pressures, though logistical challenges and a lack of interest from other towns were noted as significant hurdles.

The highway department’s budgetary concerns were another focal point of the meeting. Steve Hayward from the highway department detailed the impact of recent expenditures on Route 106, which exceeded expectations and affected the department’s Chapter 90 funds. These state grants, allocated for road maintenance and improvements, are reimbursement-based, creating temporary negative balances in the town’s budget until reimbursements are processed. The committee discussed the complexities of this process and the timing of reimbursements, with Hayward expressing frustrations over the delays and confusion inherent in managing these funds. The discussion also touched on future road work planning, with Hayward indicating a shift in focus from numbered roads to residential streets, contingent on the absence of unforeseen expenses.

Budget allocations and expenditures related to road maintenance were further scrutinized, revealing a consistent trend of approximately $250,000 annually allocated for these purposes. The committee compared the costs of repairing main roads versus residential streets, noting significant cost differences due to varying reconstruction needs. An inquiry into the TIPs program highlighted the potential benefits of applying for such projects, despite a historical wait for approvals.

Additionally, unspent funds for projects like solar crosswalk lights and a boat ramp were examined. Delays in expending approved funds, such as those for a highway wash bay and a facility gate, were attributed to a mix of indecision and evolving project priorities. The committee recognized the importance of timely fund utilization and clarified the need for strategic decision-making in future budget allocations.

In preparation for the fiscal year 2026 budget, the committee discussed the need for advance access to department budget sheets to facilitate reviews. Cody assured members that these documents would be available on a shared drive, with a complete budget overview expected by the week’s end. The committee also anticipated updates on school funding requests, a crucial component of the town’s financial planning.

Finally, the committee addressed upcoming joint meetings with school committees to ensure alignment on budgetary expectations. The importance of effective communication with school districts, particularly concerning budget constraints and enrollment issues, was emphasized. The next finance committee meeting was confirmed to be held virtually, with plans to return to in-person meetings in February.