The meeting commenced with a discussion about a new styrofoam recycling initiative led by a member named Tyler. The program’s core involves a partnership with the manager at Hanford, who would handle a 40-foot container designated for collecting styrofoam. This initiative aims to recycle white shipping styrofoam commonly used for packaging large items like televisions and microwaves. Tyler explained that the recycling service charges $500 per pickup, and the estimated cost of the container ranges from $1,500 to $3,000. To mitigate these expenses, Tyler suggested pursuing grant opportunities.

To boost participation and fund the initiative, the task force deliberated over implementing a nominal drop-off fee of $5 to $10. The logistics of collecting styrofoam, such as providing bags for residents and possibly adopting a price-per-bag system, were also examined. The group aims to keep costs low to encourage community participation while instilling a recycling incentive. One participant highlighted the current pricing of large trash bags at $3.28 each, expressing concern over the potential inefficiency of using these bags for styrofoam due to overstuffing issues.

Ensuring clear communication about acceptable materials is a priority, as improper items in recycling bins could lead to contamination. The task force identified Matt as a key contact to verify the types of styrofoam suitable for recycling. Suggestions to prevent contamination included placing clear signage on the container and distributing educational flyers.

The task force confirmed that the recycled styrofoam would be processed into polystyrene pellets for new plastic products. They considered inviting Matt to a future meeting to clarify the recycling process.

Access control for the recycling container was another topic of concern. To prevent misuse, the task force proposed placing the container inside Hanford, requiring residents to enter the store for drop-off. This arrangement could promote foot traffic while ensuring proper disposal practices. Balancing convenience for residents with maintaining a clean and effective recycling program was a recurring theme, emphasizing the need for careful planning and execution.

In addition to the recycling initiative, the task force explored several grant opportunities. A Green Community grant applied for during the previous fall was mentioned, with results anticipated by the end of February or early March. The task force recognized Susan Gilson’s contribution from the school district in compiling information for an HVAC grant application, underscoring her effectiveness.

A technical assistance grant of $115,000, with a March 7 deadline, was discussed, targeting energy resilience, site assessments, and HVAC improvements. The need for weatherization audits before HVAC upgrades at Turkey Hill and the middle school was emphasized due to challenging conditions at these sites. The task force proposed involving Kelly from the Sewer Commission to assess available energy efficiency programs that could benefit Lunenburg.

The feasibility of a solar project at the town landfill was considered, despite concerns over potential liabilities due to its capped condition. With the grant application deadline approaching, the task force expressed urgency in organizing documentation and approvals.

The role of a grant writer was debated, highlighting successful use by towns like Rockport. It was suggested that reallocating funds to hire a grant writer could be a sound investment if they secure substantial grants for the town. The interim Town Manager’s comments on a $50,000 budget for grant writing services were referenced, with uncertainty about fund utilization.

To improve organizational efficiency, the task force discussed establishing a consistent meeting agenda, proposing a generic agenda for the first Monday of each month. This would streamline processes and allow for regular meetings unless specific items necessitate adjustments. Coordination with the town clerk’s office for proper agenda posting was planned, with the possibility of revisions up to the meeting day.

The task force considered using Zoom as the primary meeting format unless specific issues required in-person discussions. Potential changes to open meeting laws from Boston, rumored to bring significant alterations, were briefly mentioned, reflecting some concern about their impact on operations.

The integration of Tyler as a new member was also discussed, with a proposal to request the select board to replace two associate members with alternates. This change would ensure a quorum during meetings. A motion to facilitate Tyler’s membership transition passed unanimously, reflecting strong support.