A significant part of the meeting was dedicated to discussing the long-overdue update of the board’s bylaws, which had not been revised since 2015 or 2016. The board members emphasized the need for these bylaws to be a clear, accessible document for both board members and township residents. A suggestion was made to streamline the document by referencing the code book rather than duplicating sections, to avoid confusion during future updates.

The board discussed appointing a subcommittee annually to review the bylaws. The conversation also explored the ethical responsibilities of board members, likening their role to that of jurors, where discussions on applications should be confined to formal settings to maintain impartiality. The board expressed a collective interest in ensuring the bylaws foster public trust and accountability, with members encouraged to provide feedback before a final decision on adoption.

In parallel, the board addressed the issue of updating the zoning map. This comprehensive update is targeted for completion by the end of the second quarter, aligning with ongoing sewer work and anticipated input from the zoning board. The board acknowledged pressures identified in previous years and the need to document them to guide future planning efforts. A three-year cycle for reviewing zoning matters was discussed, with the absence of legal penalties for non-compliance seen as a beneficial aspect, allowing for a constructive approach to planning.

Moreover, the board delved into the topic of flood maps, with recent updates available on the township website. Concerns were raised about inaccuracies in flood zone designations, particularly in the BD Zone, prompting a proposal to have the planning board engineer provide an overview in an upcoming meeting. This session would educate both board members and the public on these changes.

Another focal point was the NJ American Water sewer expansion plan and its implications for the township’s fair share housing obligations. The board recognized the importance of coordinating discussions to address these developments, with an emphasis on public hearings for compliance with housing components in the master plan. The unpredictability of public interest in these hearings, given the contentious nature of affordable housing, was acknowledged. Members anticipated varying levels of public engagement based on community sentiment towards these initiatives.

The board also considered the state plan cross-acceptance committee’s objectives, aiming to align with the state plan’s goals on economic development, housing, infrastructure, climate change, and environmental cleanup. A public outreach meeting was scheduled for February 28, with a rain date on March 7, allowing residents to submit questions, albeit without real-time interaction for virtual attendees.

Finally, discussions touched on various ordinances under review, including those related to fence heights, signage, residential sheds, ground-floor apartments, and commercial property setbacks. The planning board aims to address bulk items emerging from the master plan and update outdated zoning overlays.