The meeting’s most pressing topic was the approval of a request to modify the fence material for a solar site on Pin Hill Road. The applicant sought to replace the previously approved chain link fencing with agricultural-type fencing, asserting that the new material complied with Massachusetts building codes and the National Electric Code. Board members debated the modification, weighing concerns about the durability and visibility of the agricultural fencing against its compliance and existing use at another solar site in town. Despite mixed feelings, the board unanimously approved the change, allowing the use of agricultural fencing, deemed sufficient for the facility’s operational needs.

In addition to the fencing issue, the board addressed significant infrastructure concerns, particularly along Westport Lakes Road. The discussion centered on the responsibilities of the contractor, AJ Potter Junior and Sons, concerning road and drainage improvements required by the covenants associated with the Pine Ridge Estates 40B development. The planning board emphasized the importance of maintaining oversight through engineering inspections, retaining $123,000 as leverage to ensure compliance with development conditions. Residents voiced frustration over the 18-year timeline for project completion and the need for proper bonding before proceeding with further construction. The board acknowledged the need for all necessary permits, including a Mass Highway access permit for connecting to Route 177, before allowing work to continue.

The board also considered the establishment of a safety regulation board as outlined in Town Bylaw Article 27. This initiative was prompted by concerns about visibility at a proposed road intersection, where a property owner had placed fencing within the sight line triangle. The board discussed appointing a volunteer fence viewer to examine fencing and vegetation near intersections. The proposal underscored the need for a dedicated committee to handle such safety issues and proposed sending a memo to the select board to formalize the need for this position.

Further discussions included appointing a representative to the open space committee, tasked with developing an open space and recreation plan. The board appointed John Bullard to participate, pending formal approval from the select board. This appointment aligns with the committee’s efforts to secure a grant for the plan’s development.

The meeting also revisited the ongoing Francis Estates project, a nine-lot residential subdivision. The applicant, represented by Tom Morris from Zena Consulting Engineers, presented revisions in response to previous comments, although final approval was not expected due to pending feedback. The board discussed several technical and regulatory issues, including the need for a notice of intent with the Conservation Commission and potential discrepancies in stormwater management designs.

Infrastructure concerns extended to the Kirby Brook bridge on Drift Road, where discussions about its replacement were linked to Massachusetts Highway standards. The bridge, now categorized as such, is at the 25% design stage, with questions arising about the funds utilized from a design grant. A proposal to re-inspect both Kirby Brook and another bridge on Old County Road was suggested to ensure safety, particularly after a harsh winter. The discussions included the potential dangers posed by current guardrails, which may narrow roads and affect pedestrian and cyclist safety.

Finally, the board touched on the importance of clear job descriptions for the town engineer to avoid conflicts of interest with the planning board’s authority, particularly in managing stormwater and compliance with the MS4 permit. The need for grants to support stormwater projects was emphasized, alongside concerns about recent water rate increases and their financial impact on residents.