One of a notable topics was the presentation of a formal plan to enhance student services, particularly in the realm of special education. The plan underscored the importance of family involvement, with approximately 650 students in the district currently having active IEPs. Discrepancies in how information is presented during team meetings were noted, leading to a proposal for a standard manual to guide parents through these meetings. This manual aims to ensure that parents leave meetings with a clear understanding of the discussions and next steps.

Additionally, the plan outlined the need for a more user-friendly district student services website to facilitate access to important documents and information, especially concerning the new IEP rollout. A transparent monitoring system was proposed to ensure compliance with timelines and improve the consistency of 504 processes across the district. The importance of appointing a designated 504 coordinator in each building was also emphasized to provide families with a clear point of contact for questions.

Furthermore, the meeting highlighted the plan to strengthen the multi-tiered system of supports (MTSS) with a focus on social-emotional learning (SEL). There was a call for more collaboration among guidance staff and professional development opportunities to better manage students’ needs. The discussion included the need for a comprehensive professional development plan tailored to the specific needs of various roles within the student services department.

The transition to a digital report card delivery system for K-8 students through Power School was another key topic. This new system, set to take effect this trimester, aims to improve access for families and reduce printing needs. The distribution date for report cards was moved to allow teachers sufficient time to engage with the new process. Concerns were raised about ensuring parents are adequately informed about this change, given the absence of a signature return process to confirm receipt of report cards. However, the advantages of digital delivery, such as improved awareness among parents when report cards are delivered directly to their inboxes, were acknowledged.

The meeting also addressed travel requests for student activities. Preliminary approval was sought for the robotics team to attend the World Championship in Houston, Texas, contingent on qualification. Additionally, a proposal was discussed for two overlapping overnight trips to the Outdoor Classroom in Ocean Park, Maine, for fifth and sixth graders. This change aims to ensure all students can participate in meaningful experiences regardless of financial constraints. The committee expressed appreciation for the efforts to facilitate these opportunities.

During a presentation by the director of student services, entry findings were shared, emphasizing the accelerated timeline for presenting these findings due to the impending budget season. The urgency of this discussion was highlighted as it plays a role in shaping special education services and strategies for the coming year.

The meeting concluded with discussions on new business items, including the approval of two memorandums of understanding (MOUs). The first MOU involved the Seal of Biliteracy, seeking to create a coordinator position to oversee related work. The second MOU addressed a custodian differential to correct a contractual issue. Both motions were passed unanimously.

Subcommittee reports included updates on construction-related activities, with commendations directed towards the superintendent and consultants for their efforts in securing necessary approvals. The agenda for the next meeting was discussed, with an emphasis on the upcoming capital plan presentation and budget workshop.