Given the significant lead time, the committee explored various strategies for selecting a successor, engaging with Glenn Koocher from the Massachusetts Association of School Committees to understand the complexities involved in the search process. Koocher detailed options available to the committee, noting that while some districts promote internally, others consider a mix of internal and external candidates. He emphasized the committee’s discretion in this matter but reminded them of community expectations for transparency and diligence.

A notable point of discussion centered around legal constraints on the search process, particularly regarding the committee’s involvement in screening candidates. Koocher explained that a majority of committee members could not participate in initial screenings if confidentiality was to be preserved, a revelation that surprised some members. The committee also debated the merits of engaging the current leadership team under the retiring superintendent and whether individual committee members could seek feedback from senior staff, provided confidentiality was waived.

The committee considered two distinct approaches for the selection process, known as the “Westboro plan” and the “Foxboro plan.” The Westboro plan involves public engagement through question-and-answer sessions, while the Foxboro plan focuses on expediting the appointment of an internal candidate. The discussion revealed varied opinions on the value of public forums, with some members expressing concern about the potential impact on team dynamics among internal candidates.

Amidst these discussions, the committee recognized the importance of a community needs assessment to inform their decision-making process. They proposed conducting this assessment early in September to gather insights into community values and priorities. The assessment would be separate from the superintendent search.

The committee also grappled with communication challenges, acknowledging a decline in community attendance at evening meetings and exploring alternative methods to gather public input. The use of online surveys was suggested as a way to reach a broader audience and allow anonymous feedback. There was debate over whether the Massachusetts Association of School Committees should manage these surveys or if the responsibility should lie with the school committee itself. Regardless, the committee agreed on the necessity of clear communication to ensure public involvement and transparency throughout the transition process.

Further emphasizing the importance of communication, the committee considered establishing a communication subcommittee to enhance their public image and convey school-related news more effectively. They discussed potential avenues, such as a dedicated page in the town newsletter and participation in community events, to facilitate two-way communication with residents. Concerns about compliance with open meeting laws were raised in the context of these efforts, prompting the suggestion to consult legal counsel before implementing new communication initiatives.

The meeting also touched upon ongoing policy discussions, including a draft cell phone policy and transportation policy. The cell phone policy, intended to regulate student use of devices during class, faced scrutiny over its presentation and stakeholder involvement. The committee agreed to form subcommittees to refine both policies and address outstanding questions before presenting them for approval.