One of the topics at the meeting was the ongoing effort to enhance beach access points. Members discussed the placement of garbage cans and the challenges in installing mats due to wear from trucks. It was noted that these mats would be replaced following the completion of beach renourishment. The structural integrity of taller access signs was also a concern, with some requiring repairs and others pending installation. Plans for planting vegetation like sea grapes and railroad vines at these access points are contingent on beach renourishment completion. Additionally, the board debated potential funding sources for installing benches and bike racks, considering options like memorial benches or utilizing FEMA emergency funds.

The status of beach access 17A was highlighted, with eight parking spots and public restrooms available. Signage is being ordered to inform the public about these facilities, with paid parking anticipated in the future. Other discussions touched on the logistical aspects of planning and funding for improvements, with questions about the total number of beach accesses managed by the board, reported to be 31, with 23 currently open. Specific accesses, such as access 15, were noted to have suffered vegetation loss due to recent storm damage.

The meeting also saw discussion about the ongoing projects at the Bay Oaks Recreation Center. Electrical work commenced this week, with epoxy painting scheduled, followed by the installation of plumbing fixtures and a check-in desk. The facility is expected to open by the end of May. New white vinyl fencing has been ordered to surround the playground and extend towards the recreation center, replacing non-functional wooden blue lights with seven new light bollards. The board also discussed improvements to pickleball courts, including new nets and a proposal for resurfacing the courts, with work planned for afternoons to avoid disrupting morning play.

Safety measures were also addressed, with new “in case of emergency” signs installed at the courts and ball field. The board is in the process of selecting new fitness equipment, with urgency to finalize orders before anticipated price increases due to tariffs. Equipment management during hurricane season was another focus, exploring the logistics and costs of relocating equipment to non-flood zones and the impact on warranties. A suggestion was made to include this in the emergency plan, emphasizing the importance of a clear procedure to safeguard equipment.

Community engagement and event planning were also on the agenda. The board discussed the success of a recent Easter event, which saw a strong turnout and featured multiple age-appropriate activities. The event organization received positive remarks, with suggestions for future events like Halloween and Christmas. The need for a grand opening for the Bay Oaks facility was emphasized, potentially aligning with the start of summer programs. The idea of prorating memberships for those impacted by the facility closure was also discussed.

In administrative matters, the need for substitutes when members are unavailable was raised, alongside the importance of maintaining council engagement. A financial update noted a check sent to renew the “Friends of Bay Oaks,” with discussions on generating funds for town enhancements and forming a collaborative meeting to brainstorm initiatives. The potential pool project and the need for a workshop to exchange ideas were also discussed.

A member provided an update from the Community Foundation, indicating fiscal year allocations for Bay Oaks, including funds for Halloween decorations and a multi-use play table. The ongoing support from the foundation highlighted community backing despite challenges faced by the Friends group.