The discussion of Hilltop’s special permit application was a central topic, as the proposed trade show on October 18, 2025, is expected to attract approximately 1,500 attendees. Concerns were raised about the event’s timing, which coincides with local football games, potentially leading to parking and traffic complications. One board member highlighted the issue, stating, “My only concern… would be the parking and how they’re going to handle that.” The conversation also touched on whether police presence would be necessary and how fees for using the property might be structured. Additionally, questions were raised about the adequacy of lighting in the parking area, considering the event could extend until 11 PM. The board agreed to postpone any decision until further details from the event organizer are available.

In other discussions, the board addressed staffing challenges, particularly the need for seasonal employees. With a shortage of candidates, there was consideration of delegating some responsibilities to cope with the situation. The board approved the seasonal staff recommended by an individual named Susan, following a motion and a unanimous vote.

The meeting also provided several updates on local projects and facilities. The Reed property has seen positive developments, with baseball teams utilizing the fields and further cleanup efforts scheduled. At Grace Beach Park, an Automated External Defibrillator (AED) is on order, and music nights have been confirmed, with both new and returning vendors slated to participate. There was also a suggestion to distribute extra t-shirts from previous summers during these events as a fundraising initiative for scholarship and financial aid funds, using QR codes linked to donation platforms.

Staffing at Grace Beach Park was briefly discussed, with all current park staff expected to return, eliminating the need for new hires. The park staff is anticipated to start full-time work around Memorial Day weekend. Discussions regarding the placement of the AED and the need for a comprehensive first aid kit were also noted, with plans to consult the fire department on existing supplies.

Updates from the Athletic Complex highlighted ongoing scheduling coordination with the Kingston Youth Organization (KYO), despite weather-related challenges causing field closures and rescheduled spring sports activities. The mowing contractor has begun work, with a twice-weekly schedule set for May, and the KYO has been informed to prevent scheduling conflicts.

The board also touched on the 300th-anniversary preparations, sharing that a photographer had taken promotional pictures for the event. Plans for further communication about the anniversary were discussed, with some members planning to meet for additional discussions.