One notable issue of the meeting was the discussion surrounding the need for a consistent policy on insurance requirements for town events. The board deliberated on the implications of waiving insurance requirements for events, specifically those organized by nonprofit groups and community bands, which typically do not carry liability insurance. The chair emphasized the need for a consistent approach to liability. The board recognized the potential for perceived bias if insurance requirements were applied inconsistently, with concerns raised about the legal ramifications of not having a clear policy. One board member expressed the necessity for uniform treatment of all groups, stating, “whatever we do for one group, we do for the other group,” highlighting the need for equitable handling of event requests.

A significant portion of the discussion revolved around the possibility of drafting a formal policy to address these insurance concerns. The board considered past conflicts, such as the controversial flag policy, as reminders of potential legal challenges. There was a consensus on the importance of examining similar policies in other towns to find applicable precedents. The issue was further complicated by the organic nature of protests, which often present challenges in terms of insurance requirements. The dialogue concluded with motions to approve the use of Memorial Park for an upcoming event and to waive the insurance requirements, while holding organizers liable for any damages.

Another topic was the consideration of a carry-in alcoholic beverage license linked to a Boston business expansion initiative. The board explored the specifics of the license application, including the premises involved and whether it included sidewalks adjacent to the establishment. Concerns were raised about the potential for abuse of the license, particularly if patrons were allowed to consume alcohol without purchasing food, which is against existing local policies. The board expressed a general inclination to support the license application but emphasized the need for clearer operational guidelines. The conversation also touched on the town’s outdated alcohol service policies.

The board also discussed a significant infrastructure project involving the Department of Public Works (DPW). The proposal for a new centralized operations facility aims to enhance communication and operational efficiency by consolidating various departments under one roof. The board reviewed three potential sites for the facility, each with its own set of challenges and benefits. The aim is to align with the town’s sustainability goals by designing an all-electric facility utilizing renewable resources such as solar and geothermal energy. Concerns were raised about the absence of estimated costs for the proposed facilities, particularly given recent construction projects in the town, prompting a call for community engagement and thorough planning of funding mechanisms.

Additionally, the board addressed a dormant liquor license for Mayor Liquors, owned by Mr. Patel. With no communication from Mr. Patel for an extended period, the board explored the implications of holding a dormant license and whether it represented an opportunity cost for the community. There was acknowledgment of the need for a compliance hearing to determine whether Mr. Patel should begin using the license or relinquish it back to the town, with frustration expressed over the lengthy process involved.

The board’s discussions continued with an easement agreement necessary for Eversource to provide power to a new building, with emphasis on the simplicity of the easement process and the importance of minimizing environmental impact. The board also approved a one-year contract with E. Harvey for solid waste and recycling collection services as part of a transition to a new automated collection system anticipated for FY27.