The recent tree giveaway was a highlight, with nearly all of the 200 available trees claimed by residents. The event’s success was attributed to the efforts of city staff and the forestry team. The efficient online registration system played a role, reducing resident inquiries and facilitating smooth event operations. The board praised the event’s organization, specifically mentioning the drive-in and drive-out system at the north fire station, which allowed for a seamless collection process. Despite some traffic congestion on Hadley Avenue, with a backup estimated at around 75 yards, effective management ensured minimal disruption. A city staff member was present to assist with directing vehicles, helping prioritize registered participants, and managing the flow of traffic.

The board acknowledged the absence of complaints about the traffic situation. However, there was a suggestion to implement a time window for future tree reservations. This proposed change aims to allow those who missed the initial registration an opportunity to claim a tree, thus increasing accessibility for residents and further streamlining the process.

In preparation for future events, the board discussed potential enhancements, including more clearly defined pickup windows and addressing the issue of unclaimed trees. The board considered the introduction of a waiting list but ultimately decided it might complicate the process without providing significant benefits. The focus remained on ensuring efficient operations while maintaining strong community engagement.

Additionally, the board reflected on the recent spring planting event. Despite cooler weather, the event was deemed successful, with participants planting a variety of tree species, including white pines, ironwoods, blue beaches, Ohio Buckeyes, swamp white oaks, Zestar apples, and river birches. The forestry staff also planted additional yellow wood and hackberry trees in wooded areas outside of the scheduled event. All new trees were staked and chipped for protection, with the forestry team committed to monitoring their health and growth.

The board also discussed the ongoing removal of ash trees, with approximately 100 to 110 removed so far. This effort is part of a broader reforestation initiative aimed at mitigating the impact of previous tree losses and ensuring a healthy urban canopy in the future. Additionally, a grant application for further EAB removal was submitted, with the board expressing hope for positive feedback that would enable continued progress.

The timing of events was another area of focus, particularly the spring planting, which coincided with the master gardeners’ annual plant sale. This scheduling conflict affected volunteer participation, and the board recognized the need to consider such conflicts in future planning to enhance volunteer attendance.

Looking ahead, the board reminded attendees of the upcoming buckthorn removal event scheduled for October 11, 2025. This event is part of the board’s ongoing work plan, with volunteers encouraged to participate in efforts to combat invasive species and improve local ecological health.

Further, discussions included the selection of tree species for the next year’s giveaway. A board member presented a list of potential species, emphasizing smaller trees to reduce future removal costs for residents. The list included Apollo sugar maple, inferno sugar maple, Fire King Musa wood, Minnesota strain of red bud, amir choke cherry, chinkapin oak, prairie stature oak, and contender peach. The mayor had suggested potentially increasing the number of trees offered in 2026, contingent on council budget approval.

During the meeting, there was also a question about the maintenance of dead trees at the Oak Marsh Golf Course. The responsibility for tree removal remained a point of discussion between city management and private entities overseeing the golf course.

Lastly, the council liaison, who arrived later in the meeting, expressed gratitude for the tree giveaway comments and shared information about ongoing efforts to address large tree removals in collaboration with residents. The board was assured of updates as budget discussions progressed, particularly regarding tree-related initiatives.