Central to the meeting was the planning of a car show, set to coincide with the Miami Lakes Farmers Market. Council members debated the optimal start time, balancing the market’s schedule and the potential impact on local businesses. Discussions centered on beginning the car show at either 3:00 p.m., 4:00 p.m., or 5:00 p.m., with members weighing the benefits of allowing market attendees to transition smoothly to the car show without feeling rushed. Ultimately, the consensus leaned toward a 5:00 p.m. start, with flexibility to adjust based on community feedback.

In addition to timing, the council reviewed the event’s sponsorship package, which required adjustments due to missed deadlines and clarity on vendor participation. Food trucks and Main Street restaurants were encouraged to set up during the event, with a proposed flat fee of $100 for food truck vendors to maintain fair competition with local businesses. Discussions also included the donation of trophies by VA Customs for car show participants, emphasizing categories like “nicest car” and “best sports car.”

Budget considerations featured prominently as the town faces a potential $2.8 million deficit if the mill rate remains unchanged. The council underscored the need for financial prudence, with possible committee budget cuts looming. A proposal to allocate $500 each to the Police Benevolent Association’s “love fund” and fire department mental health assistance was introduced.

Revenue generation for the car show was a focal point, with a $25 entry fee per car projected to yield $2,500 from an expected 100 participants. Sponsorships from Miami’s Auto Mall and food vendors were anticipated to contribute to an estimated $1,400 profit. The council also deliberated on logistics, such as the use of barricades or police vehicles to manage event traffic, and promotional materials, including a flyer designed to attract attendees.

The meeting further addressed community engagement and public safety through initiatives like the National Night Out event and a proposed Citizens Crime Watch program in collaboration with homeowners associations (HOAs). These initiatives aim to foster community interaction and enhance safety awareness, though challenges persist in maintaining resident participation.

A notable discussion involved the town’s emergency notification system, with a motion passed to create a public service announcement encouraging residents, particularly the elderly, to enroll in the alert system. This effort aims to bolster public safety communication, especially during hurricane season.

The council also explored educational materials and community awareness efforts, such as distributing branded flashlights and sunglasses at public events.