The prospect of integrating a new body camera system for the police department emerged as a significant topic of discussion. The proposed Exxon body camera system, estimated at $140,000, is designed to facilitate seamless data transfer and management of evidence photos and videos. This system would allow officers to upload data when within range, with the added benefit of integration with Microsoft SharePoint for easier access by the Rice County Attorney’s Office. The council considered a five-year payment plan of about $28,000 annually, highlighting the financial commitment required for this technological upgrade. Security concerns regarding the system were addressed, with assurances provided about encryption and management by the county attorney’s office. The council’s enthusiasm was further fueled by the possibility of securing a grant to fund this initiative, with a decision expected by the end of the year.

Additionally, the council deliberated on the impending expiration of the license fee for surveillance cameras across multiple parks, which would cost approximately $3,600. The need to renew a peace officer’s license and replace aging squad computers, some nearing six years of service, was also discussed. These financial considerations illustrate the council’s priority to maintain and upgrade infrastructure within the police department.

Turning to budgetary matters, the council engaged in the preliminary discussion of the 2026 budget and property tax levy. The meeting marked the fourth session in the ongoing budget process, with attention given to various revenue streams, including the property tax levy, local government aid (LGA), and investment interest. The council has transitioned from a single health insurance plan to offering three options, providing employees with choices aligned with their financial needs related to premiums and deductibles.

The budget discussions also covered the costs associated with upcoming elections, including state primary and general elections in 2026. The council considered expenses for election judges, venue rentals, ballots, and collaboration with Rice County. The possibility of holding elections at the new city hall was discussed, acknowledging potential logistical challenges related to space and parking.

The public works budget was another focal point, with significant allocations directed towards water, sewer, streets, and parks. Professional services, particularly mosquito control, were highlighted as major expenses, with approximately $92,000 designated for this purpose. The council also touched on the efficiency of operations, noting the use of the Modus software program for tracking election processes, deemed cost-effective compared to other municipalities.

In terms of future planning, the council contemplated amending the comprehensive 2040 plan, emphasizing the need to review and update it. Comprehensive plans typically undergo reevaluation every 10 to 12 years, prompting discussions on acquiring updated numbers and data for informed decision-making. This initiative aligns with the council’s broader commitment to community engagement, supported by a proposed community survey. The survey aims to assess the city’s performance and gauge resident expectations for the future, with options considered for conducting it electronically to increase response rates.

Further discussions centered on staffing and budget allocations across various departments, including the planning and zoning department and the police department. The temporary use of contracted services for the building official position was debated, considering the volume of work and costs associated with hiring a full-time employee. The council also explored potential training sessions for planning commission members and the use of software tools to ensure efficient budget utilization.

The meeting concluded with a brief acknowledgment of ongoing punch list items for the city hall’s completion, including adjustments to doors and paint touch-ups. The council noted the remaining budget for these tasks and the process for retaining a percentage of funds until all work is satisfactorily completed.