Adjustmentsttention was given to the event budget, including funds for marketing, business networking, and seminars, totaling $3,538, $1,500, and $2,000, respectively, excluding the $500 for the garrison. After necessary expenses, remaining funds were clarified, with discussions about additional funds potentially increasing the current balance. Members agreed on allocating $500 from the budget for breakfast expenses. In-kind contributions were deemed necessary for an event at Chelas, possibly involving drink tickets and appetizers. A suggestion to allocate $1,000 for this event was made, pending further input from a member named Carlos regarding marketing strategies.

The Council also focused on swag bags, deciding they would be non-specifically branded to allow reuse at other events. These bags were estimated to cost around $1,425, higher than the previous year due to quality upgrades and NFT tags for website links.

Another topic was the allocation of funds for a seminar and marketing efforts. Members discussed printing flyers, recalling impressive materials from previous years, and agreed on similar standards for the upcoming event. The seminar budget allocations included $1,000 for a vendor named Chela and $500 for another individual, Vanessa, leaving a balance of $500. A debate ensued over whether Vanessa’s payment should come from the seminar or marketing budget. There was a consensus that both sources could be utilized.

Paid advertisements were deemed essential, with $1,500 as a minimum for these ads, targeted at small businesses and the boot camp. A proposal to allocate $1,425 for swag bags and increase paid ads to $2,000 was seen as an effective budget use, leaving a minor balance for incidentals. A motion was suggested for the next meeting to formally allocate the discussed funds, emphasizing the need for clear communication and preparation, including a printed agenda and flyer.

Logistical details for the event included the breakfast order, with discussions focusing on budget options within the $500 limit. Suggestions ranged from boxed breakfasts, priced between $10 to $20 per person, to portable options like bagels or pastries, given venue space limitations. The aim was to provide a portable breakfast option, estimating 50 to 60 participants would actually partake. Suggestions for croissants, empanadas, juice, and coffee were made, with plans to consult the vendor for optimal value.

Incidentals like water bottles and writing utensils for swag bags were considered, with the use of a town credit card and online services like Instacart and Amazon for procurement. A physical inspection of the council chambers was planned to finalize arrangements for the September 26th event. The setup included chair arrangements facing the audio-visual room, leaving space for food and swag bag tables, and relocating the podium.