One notable issue discussed was the delay in securing permanent power for the new library building. Construction updates revealed that while finish electrical work, including emergency lights and fire alarms, was progressing, the absence of permanent power was impacting the project timeline. Temporary solutions using generators were implemented to keep certain tasks moving forward. However, critical systems like HVAC could not be activated without a stable power supply. Concerns were raised about meeting the mid-October deadline set by the utility company, National Grid. While some members expressed skepticism about the timeline, others acknowledged the necessity of completing significant work within a limited timeframe. The completion of moisture mitigation and self-leveling overlay was noted, with flooring work scheduled to commence soon. Despite these developments, the construction timeline remained a concern, with members emphasizing the importance of timely utility installation to avoid further delays.

Budget discussions highlighted the financial status of the library project, with members reviewing expenditures and remaining funds. As of early September, the project was approximately 68% complete, with total expenditures surpassing $6 million. Remaining funds were under $3 million, with particular attention given to architectural and engineering services and construction expenses. The budget appeared favorable, with a portion of contingency funds unallocated, offering a cushion for potential overruns. The board discussed executed change orders and additional funding for project management and architectural fees. Concerns about potential project delays were voiced, with members questioning the impact on financial projections if the timeline extended beyond expectations.

An unexpected topic that garnered attention was the concern over bird strikes on the library’s windows. A board member shared insights from a grant project focused on bird migration, echoing concerns raised by a townsperson about the risk to local wildlife. The board discussed a potential solution involving the installation of a specialized film designed to prevent bird collisions. This product, used in similar facilities, consists of a film with patterns that enhance visibility for birds, thereby reducing the likelihood of strikes. While some members advocated for immediate installation to protect wildlife, others raised concerns about the visual impact and potential warranty issues with the windows. The cost for the film was estimated at $12 to $15 per square foot, with a total expenditure projected at approximately $15,000. The board agreed to seek competitive quotes and ensure compliance with labor standards before proceeding.

The meeting also covered landscaping concerns, especially the timing of planting and seeding as the growing season neared its end. Members deliberated on the contractor’s responsibility to establish turf as per plans, even if planting occurred outside the optimal timeline. Erosion control measures and compliance with conservation commission conditions were emphasized. Questions about watering procedures for fall seeding were addressed, with expectations of minimal watering using available resources.

Additional discussions touched upon furniture procurement for the new library. Orders had been placed for essential items, including a director’s desk, chairs, and tables, with an emphasis on selecting durable and easy-to-clean materials. The board considered various options for an area rug in the children’s room, prioritizing practicality and fire safety standards. Outdoor seating arrangements were also discussed, with new Adirondack chairs purchased to complement the library’s aesthetic.

Fundraising efforts by the Friends of the Library were outlined, with upcoming events like a lasagna dinner and turkey trot aimed at supporting the library. A “finishing touches” campaign was launched to involve the community in contributing to smaller furnishing needs, offering options for various budget levels.