Central to the meeting was the council’s discussion on strategies to promote upcoming grant opportunities. With applications opening on September 2, 2025, and a deadline set for October 16, 2025, the council underscored the importance of a comprehensive communication plan. This plan includes the development of a flyer designed to attract potential applicants, featuring essential details such as application dates, a QR code for the application portal, and grant priorities. The council discussed the typical grant awards, ranging from $250 to $2,000, and recognized the need to make this information widely accessible.

The council considered various methods to enhance outreach, such as translating the flyer into multiple languages to accommodate non-English speaking community members. Recognizing the diverse linguistic needs, they highlighted the availability of Spanish interpreters and emphasized the importance of requesting translation services in advance. Additionally, the council explored distributing the flyer through community networks like PTAs, senior centers, and public spaces such as libraries and city hall to reach a broader audience.

Social media emerged as a key tool for outreach, with members advocating for a targeted Facebook ad campaign supported by the council’s operational budget. The idea of integrating a “link tree” in social media posts was also discussed. Members reflected on past successes and proposed leveraging these platforms to engage with different generations effectively. This approach aligns with the council’s broader strategy to ensure that information reaches all community segments.

Members expressed enthusiasm for participating in events such as the Riviera Resource Day on September 5, 2025, and Porch Fest in October. These events provide opportunities for council members to engage directly with residents and promote the council’s initiatives. The council acknowledged the value of being present at funded events and discussed organizing a calendar to coordinate member attendance.

Members also discussed the potential for organizing a recognition event for grant recipients. Such an event would not only acknowledge the contributions of grantees but also reinforce the council’s presence in the community. By creating opportunities for local students to gain experience in the arts, the council hopes to foster a stronger connection between the community and cultural initiatives.

In addition, the council reviewed logistical details related to upcoming meetings and the grant application process. They confirmed meeting dates through December, noting the potential need for an additional meeting in November to accommodate the volume of grant applications. The importance of familiarizing council members with updated grant guidelines was emphasized, with a training session scheduled for August 20, 2025. The council explored the possibility of developing an independent scoring system to streamline the evaluation of applications while adhering to open meeting policies.

Finally, the meeting concluded with members expressing enthusiasm for upcoming events and community engagement opportunities, particularly those scheduled for October. The “Arts on the Beach” event and the farmers market were highlighted as platforms for outreach and engagement. A proposal to set up a table at the farmers market was made, allowing council members to connect with residents and disseminate information about grants and upcoming activities.