The renovation of the teen room emerged as a focal point, with discussions emphasizing the need to update the 20-year-old space to meet the preferences of today’s youth. Proposals included adding new furniture, repainting, and introducing more engaging seating options like cafe-style tables and sturdy bean bags. The potential incorporation of gaming systems was also discussed. The board considered working with Demco for design services, which could provide a layout tailored to the space and library needs, contingent on meeting a certain spending threshold. The importance of selecting timeless color schemes for the room was stressed to ensure long-term appeal.

In line with facility improvements, the library’s capital planning was addressed, with urgent attention needed for the aging boiler and problematic HVAC system. These systems were identified as priorities to prevent potential building closures due to heating failures. The need for HVAC control upgrades and the evaluation of condensers were highlighted, along with routine maintenance needs like carpeting, lighting, and painting. The board aimed to address these issues within the library’s five-year plan, with a deadline for capital project requests set for October 3rd.

Another topic was the revision of the library’s donation policy. A proposal was discussed to set a threshold for donations requiring board approval, with a consensus leaning towards a limit of $999. This change was intended to streamline the acceptance process, allowing the library director to manage smaller contributions autonomously. The motion to implement this policy was passed without opposition. The board also reviewed updates to the gallery policy, reformatted into bullet points for clarity, with an emphasis on ensuring exhibits are suitable for a multigenerational audience. Concerns were raised about the appropriateness of certain high school exhibit content, leading to an agreement for further review before finalizing the policy.

Additionally, the board addressed the disposal of surplus items, such as heavy tables and an old projector, with the historical commission set to vote on their removal. There was a suggestion to first check with department heads to determine if any items could still be of use, highlighting a preference for repurposing over disposal when possible.

In other business, the board discussed the status of the Dr. Borenstein memorial and its placement within the children’s room, considering future renovations and space utilization. The need for mobile carts to accommodate parenting books was proposed, with funding options from state aid or gifts explored. A motion was made to relocate the memorial and adjust shelving accordingly, passing without opposition.

The meeting also touched on the management of after-hours meetings, following an incident where library staff stayed late to secure the building after a large town meeting. This prompted discussions on the need for a formal policy outlining responsibilities for locking up the library after such events. The board acknowledged the importance of establishing clear guidelines to ensure staff are not overburdened with extra duties and agreed to revisit the meeting room policy.