The most notable development was the council’s decision to advance the Smoky Bear Park project, designed to replace the previous structure with a more accessible one. Philip Buucy from Bolton and Mink presented the design, highlighting improvements such as an accessible ramp and the removal of tiered steps. The new structure, smaller in width and height for better accessibility, will also feature durable materials requiring less maintenance. The council plans to review contractor bids by December. The design process involved compromises to accommodate various preferences.

In parallel, the council discussed a proposal to change the employee health benefit plan to an Advantage plan, which could save the city approximately $20,000 annually. The new plan offers an out-of-pocket maximum that won’t impact employee costs directly, though the terminology “Advantage plan” raised concerns due to potential negative connotations. Despite the hesitation, there was a push to finalize the decision swiftly, given the January 1 renewal deadline.

The council also deliberated on personnel changes following the resignation of the information systems administrator, Todd Ojula. With an ongoing critical IT audit in the police department, the council considered engaging the Minnesota Security Consortium to provide interim IT support. Ojula’s willingness to assist part-time during the transition was acknowledged, and a motion was made to pursue this option while exploring a full-time IT professional hire. The council emphasized the importance of maintaining data security during this transitional phase and considered posting a request for proposals for IT services.

Budget discussions were prominent, particularly concerning the financial software enhancements and the security camera budget. The council reviewed a proposal from their long-standing financial software provider, Cassell, to add new modules aimed at streamlining payroll and accounts payable processes. The one-time cost of $7,560 was seen as manageable, with the potential benefits of reducing manual handling of invoices and allowing electronic time cards. The proposal received support and was set to be added to the next city council meeting agenda.

Regarding the security camera budget, the council explored options for funding surveillance cameras for city hall and the parking lot. A Minnesota OSHA safety grant would cover half of the $4,136.12 liability, but council members were cautious about accepting the funding, given the potential for a lesser grant in future applications. Discussions included the possibility of reapplying for the grant in two years if the current offer was not accepted.

The meeting also touched upon retiree benefit renewal options, where Human Resources Officer Sherry Stenland presented three plans, emphasizing the city’s responsibility for covering costs. While the current plan would see a cost increase, it was favored for its familiarity among retirees. Alternate plans offered savings and additional benefits but were met with some resistance due to concerns over change. Proper education was deemed necessary to ensure retirees understood the implications of switching plans.

Personnel changes extended beyond IT, with the council discussing the implications of internal staffing shifts following Brad Hagen’s retirement. The city had been operating with one less full-time employee since Hagen’s departure, prompting discussions on internal postings for roles like the excavator sweeper position. The council weighed the complexities of managing these transitions, considering the need for qualified part-time candidates.

In terms of routine city operations, the council received updates on the rental licensing report, with only one unlicensed property due to the owner’s travel.

The meeting concluded with updates on the airport commission’s runway improvements and potential hangar development, as well as discussions on complying with sick and safe laws. Councillor Wagner also reported discussions with the WCK hockey board about plans for Kerry Park.