However, the auditor pointed out material weaknesses in the segregation of duties, a common issue for smaller districts, and highlighted a compliance concern involving late bill payments due to difficulties in tracking invoice receipts. The audit revealed that revenues exceeded expenditures, resulting in a positive net change and an increase in the unassigned fund balance from $1.5 million to $1.8 million. Despite this financial stability, the auditor emphasized the importance of monitoring fund balances and managing the district’s fiscal health through strategic transfers to maintain essential programs.

The board engaged in discussions about the district’s enrollment statistics, noting a decline in average daily membership from 742 to 717 students, with secondary enrollment dropping significantly. In contrast, kindergarten enrollment saw a slight increase. These demographic shifts prompted considerations about the district’s financial standing relative to other schools in the state. The auditor noted a statewide trend of declining student enrollment, affecting funding and operational planning. The recent levy increase, alongside a new technology levy, was also discussed as a measure to counteract the decline in operating levy funds due to reduced student numbers.

Tanya, who provided additional highlights from the audit, discussed various cleanup activities and financial adjustments undertaken during the year. She noted an increase in the general fund balance by $400,000, largely due to effective utilization of restricted funds. However, she raised concerns about the community education program, which historically operates at a deficit. The preschool and school readiness programs faced financial challenges, with annual losses primarily due to a lack of revenue from not charging parents. Tanya suggested potential solutions such as increasing fees or reducing staff to manage these deficits, advocating for a $200,000 transfer to stabilize funds, although this would still leave a substantial shortfall.

In addition to financial matters, the board addressed logistical planning for a special election scheduled for November 3, discussing the timing and organization of meetings to canvass election results. There was a proposal to consolidate meetings to avoid scheduling inefficiencies, with plans to meet on November 12 to accommodate members’ schedules.

The board also touched on community engagement efforts, including the approval of donations supporting district initiatives. These included contributions from local organizations and businesses for supplies, sports equipment, and transportation, reflecting strong community support for school programs. The board unanimously approved resolutions for these donations, alongside fund transfers to address specific budgetary needs.

Further discussions involved ticket pricing for school events, maintaining the existing structure while considering potential discounts for grandparents. The board approved the pricing plan unanimously, ensuring continued accessibility for students, staff, and younger children.

Lastly, the board reviewed and approved various employee agreements, including a 12-month custodial contract with wage increases and provisions for remote training on snow days. The district office agreement was also passed, extending the orientation period and aligning benefits with new structures. The meeting concluded with a focus on facility updates, planning tours of newer buildings, and engaging with city councils to present developments and gather feedback.