The council deliberated on the budget constraints and the potential sources of funding for the guard house renovations. A member noted that the current state of windows and doors was not only inadequate but also posed safety issues, especially during severe weather. The possibility of utilizing contingency funds or budget allocations for these upgrades was discussed, with an emphasis on ensuring compliance with renovation standards to avoid future complications. The council underscored the importance of maintaining high community standards, especially given the significant investments in nearby amenities like the golf course.

The conversation also covered the legalities of proceeding with such renovations without requiring resident approval, as these changes would be considered replacements of existing structures. Members expressed a desire for more comprehensive assessments of the guard houses. There was a call for prioritizing the most neglected guard houses, with particular attention to the Lock Lman guard house, which had not been renovated for over 30 years.

In another major agenda item, the council discussed the implementation of security measures, including ID checks at guard gates and the potential installation of Automatic License Plate Recognition (LPR) systems. Security personnel have been conducting ID checks at various sections since June, which have reportedly enhanced security despite some initial non-compliance by guards. Feedback from council members suggested reporting any protocol breaches for administrative handling.

The council explored the use of LPR technology to aid in policing suspicious vehicles, utilizing a database to track movements based on requests from the police department. Additionally, discussions included the implementation of automatic gate arm switches to prevent unauthorized access when guards are occupied with other duties. These systems are already in place at Royal Oaks, with plans to expand installations to other sections.

The council also addressed the distribution of special taxing district decals, which are intended to streamline entry for residents by exempting them from having their license plates photographed. The decals are to be placed on the front center of windshields for easy visibility by security guards. A campaign will be launched to inform residents about the decal distribution process and encourage participation.

A proposal to install monitors at guardhouses to replace traditional paper notifications was introduced, supported by SFM, who offered to cover the costs. These monitors are expected to display security personnel names, meeting notifications, and other relevant information, streamlining communication with residents. While concerns were raised about potential ownership and continuity issues if SFM and the town parted ways, it was noted that infrastructure investments are typical for security companies seeking to enhance their services.

The need for maintaining multiple communication channels with residents was emphasized, particularly for older residents who may prefer traditional mail over digital notifications. Acknowledging the low participation in the current text notification system, the council suggested using the decal distribution as an opportunity to encourage sign-ups for text alerts. This strategy aims to improve resident engagement and operational efficiency.

In addition to these primary discussions, the meeting touched on community events, such as the “Nightmare on Mont Rose” Halloween event and the Veterans Day parade, encouraging student participation and volunteer efforts. The council also reviewed initiatives to enhance community involvement, including the youth advisory board, which is seeking members to foster collaboration and engagement.