The most notable discussion centered around the construction of a 5,740-square-foot commercial office building on Shaker Road, replacing an existing retail antique store. The new building, intended to house a financial institution on the first floor with the second floor yet to be leased, required a waiver for parking spaces. The proposal included only 38 parking spaces against the required 58, sparking a detailed debate about the implications of such a waiver. Concerns were raised about setting a precedent that could make it difficult to accommodate future tenants with higher parking needs. The board was assured that any new tenant would need to submit a revised parking plan if their requirements exceeded the current proposal.

Rob Lec from Lebec Associates, representing the applicant, argued that the financial institution would have minimal staff, resulting in low traffic generation. The board members discussed possible site layout adjustments, such as utilizing the triangular area behind the building for additional parking. Despite these concerns, there was consensus that the projected low traffic justified the parking waiver. Public input included a local business owner who supported the project, noting that it would not worsen the existing traffic congestion.

In addition to parking, the board addressed utilities and site layout specifics, including the installation of a fire suppression line and a stormwater management system using surface infiltration basins. Landscaping plans featured a front lawn panel and foundation plantings, while a dumpster was strategically placed to minimize impact. The board underscored the necessity of clear directional signage to manage internal traffic flow effectively.

The second key development involved the expansion of Trey Olive’s warehouse on Shaker Road. This project required a special permit and site plan approval for a 1,575-square-foot addition to a non-conforming structure. The Planning Director clarified that such additions could be approved as long as they did not create new non-conformities. Trey Olive representatives explained the need for expanded warehouse space to support their online business model, which primarily sells olive oil and balsamic vinegar. The board approved waivers for a traffic study and stormwater management report, citing the minimal impact of the projected one delivery per week. A condition was set for the relocation of trash receptacles to be included in the final plans.

They balanced concerns about non-conforming structures and parking requirements with the practical needs of the businesses involved.

The board also deliberated on additional site plan review conditions, emphasizing adherence to approved construction plans. Conditions included a site visit by the planning director post-construction, installation of directional signage, and ensuring that light fixtures were downcast to prevent light spillage.

The meeting concluded with updates on ongoing projects, including a mixed-use bylaw set for a first reading by the town council and progress on a traffic and pedestrian survey.