One of the primary subjects of the meeting was the Tavala Pronto application, which is under scrutiny for completeness. The board discussed the necessity for Tavala Pronto to submit additional escrow and resolve outstanding items before any further action, including scheduling a technical design review committee (TDRC) meeting, could occur. The application involves amending the original site plans to address seating arrangements not in accordance with previously approved plans. It was made clear that the amendment would not alter the physical footprint of the establishment. The ball is now in Tavala Pronto’s court to ensure compliance and move forward with the procedural requirements.

Another agenda item was the upcoming workshop at the governing body level to discuss revisions to the stormwater ordinance. The board confirmed that the workshop would take place during the next council session, focusing on closing existing loopholes in the current ordinance. A test run conducted by Drew Labara on his property will serve as a model for the workshop discussions. The anticipation is that the revised ordinance will be presented to the Planning Board for feedback before final approval. A timeline has been set, with the Planning Board expected to revisit the ordinance during their November 18 meeting.

Updates on the master plan re-examination were also discussed. The board reported that survey suggestions had been gathered and sent to Chris York for review, with an emphasis on aligning the survey with the town’s objectives. The urgency of finalizing the survey for distribution was underscored. The completion of subcommittee teams was highlighted as a priority, with most names already collected, although one more was needed from the land use category. The Planning Board will oversee the selection process, ensuring transparency through discussions with the mayor and Chris York, though the final decision rests with the Planning Board.

The timeline for subcommittee meetings is set to include at least one or two sessions before the end of the year, led by CCH and subcommittee leaders. Members were reminded to prepare by reviewing relevant documents. There was a particular focus on the necessity for updated population data, addressing concerns previously raised about significant demographic changes. Access to a data room was suggested as a means to obtain the necessary updates.

The board also discussed administrative matters, with a focus on scheduling future meetings. The usual meeting schedule on the third Tuesday of each month was maintained, with adjustments made to avoid conflicts with holidays such as Martin Luther King Jr. Day and Presidents’ Day. The March meeting was moved from St. Patrick’s Day to March 19 to ensure full attendance. The board reviewed and approved the meeting dates for the upcoming year.

In final discussions, the board touched on a co-ar subdivision update, confirming that the plans had received approval and that more discussions on the master plan and other items were expected in subsequent meetings.