The primary focus was the long-standing problems with the Norton Middle School roof, initially constructed in 1997-1998, which has experienced water leakage from the outset. A timeline of repairs and disputes was presented, highlighting the inadequacies of previously installed waterproofing systems. Early investigations pinpointed flawed through-wall flashing and backup waterproofing, issues that have resulted in recurring leaks over the years, particularly in key areas such as the rotunda, cafeteria, and administrative offices. These challenges underscored the urgency for a comprehensive solution now that the building qualifies for the Massachusetts School Building Authority’s (MSBA) Accelerated Repair Program.

The committee deliberated on whether to pursue a full roof replacement or a targeted restoration. A significant portion of the dialogue centered on the merits of each approach, with many members favoring full replacement to address fundamental structural deficiencies and prevent future complications. A full replacement would require stripping existing materials down to the deck and adding insulation to meet modern building codes, which differ from those in place during the original construction. Concerns were voiced about potential costs associated with change orders if only a restoration was undertaken, given the roof’s history of issues.

Financial implications were a componet of the discussion. The estimated cost for the full roof project is anticipated to approach $10 million, but with MSBA reimbursement, the town’s financial responsibility would decrease significantly. Members stressed the importance of clear communication about these costs to dispel community rumors and prevent public opposition. Additionally, the committee faced the challenge of a tight timeline, with only a 44-day window available over the summer for construction, necessitating prompt decision-making regarding funding mechanisms, potentially through a debt exclusion or regular budget allocation.

While addressing the roof project, the committee also considered the procedural steps required, including the possibility of a special town meeting or election to accelerate the process.

In conjunction with the roof issues, the committee addressed the capital project request process, emphasizing the need for clearer guidelines and communication channels. It was noted that all project requests must pass through the town manager before proceeding to the capital improvement and finance committees. This process aims to ensure that the building committee can effectively manage and prioritize town building projects exceeding $20,000.

The meeting also touched on financial matters related to leftover funds from previous projects, with debates on how to allocate these resources effectively. There was a proposal to reserve approximately $100,000 for unforeseen issues, with additional funds potentially supporting other town projects, such as the fire department’s renovations. The committee expressed a desire to maintain financial flexibility to address future repair needs without returning to the town for additional resources frequently.

Concerns about the current state of other town buildings were raised, including the aging boilers at a facility over 40 years old, which require replacement. The committee noted the importance of a long-term maintenance plan for all town buildings, highlighting the necessity to prioritize projects and allocate funds strategically to address immediate and future needs effectively.