The most notable discussion revolved around the proposal to install a new HVAC system for the police department. Members expressed surprise and skepticism over the necessity of such an expenditure given that the building is only six years old. Concerns were raised about the absence of a warranty or a compelling explanation for the replacement. One member questioned the need by stating, “I don’t understand why we need a new HVAC system on a six-year-old building.” The board agreed on the importance of investigating the warranty status, considering the ongoing payments for the original system. This led to broader concerns about maintenance practices in the town, with references to previous issues, such as the elementary school’s expansion and the importance of holding contractors accountable for construction deficiencies.

Attention then shifted to the property matters concerning Millis Lane, identified as the town’s most expensive land-taking easement project. During the discussions, inaccuracies in the property ownership records were highlighted, with a discrepancy noted in the square footage of the existing plan. Members recognized that the old plan did not accurately reflect current records, prompting a decision to table further action on the property until the discrepancies could be addressed. This was reinforced by a motion to table the action on map 22 lot 220 Millis Lane.

The board also reviewed the town’s overlay account balance, a fund intended for abatements and exemptions. Members noted an anticipated $27,000 in abatements, yet the overlay balance stood at $457,000, raising questions about its management. Comparisons with other towns revealed higher balances elsewhere, prompting discussions on whether excess funds should be returned to the town. The board deliberated on how to manage the overlay fund, considering possible reductions in future budget requests if the balance continued to exceed recommended levels. A motion was eventually made to approve an estimated overlay for FY26 at $27,378.53, which passed without further debate.

Additionally, the board approved several motor vehicle abatement requests. A motion to approve and sign motor vehicle and trailer excise levy 2025 vehicle abatements totaling $38,108 was unanimously passed, followed by approvals for 2024 and 2023 abatements, amounting to $81,741 and $123.7, respectively.

In another property-related matter, the board addressed a name change and a partial release of property due to discrepancies in a survey. Members deliberated over the implications of the survey, which recorded an amount of 8.63 acres, raising questions about historical property measurements and potential changes in land ownership and value. The involvement of a surveyor was noted in relation to prior surveys that might clarify current discrepancies, highlighting the need for further investigation before finalizing decisions.

As the meeting drew to a close, a motion was made to move into executive session under specific legal provisions, with the chair affirming, “We will not be returning to open session.” This marked the end of the public portion of the meeting, with no additional items of business raised during the public input session.