The rise in legal fees emerged as a concern during the meeting. Various departments have faced higher legal costs due to ongoing issues, such as the appeals related to the Central Pond culvert project and health department property disputes. The committee highlighted the financial burden posed by an ongoing legal case with the Board of Appeals concerning a Chapter 91 permit. Members questioned whether the legal expenses might surpass the costs of physical repairs.

In parallel, the committee scrutinized the financial sustainability of the town’s launch service, which has been under evaluation for its operational viability. Members debated the potential unforeseen expenses associated with maintaining the boats, with one citing personal experiences to underscore the likelihood of unexpected repair costs. Despite these concerns, there was an overall confidence in the service’s current state, acknowledging that future expenses had been anticipated.

The financial viability of the launch service was further questioned, with discussions on whether to establish a reserve fund to buffer against future expenses. The annual revenue from the service was reported to be around $12,000, which translates to a ten-year payback on a $125,000 investment. The committee deliberated on this timeframe, weighing the value of the service against the workload involved in its upkeep. Some members argued for raising rates to cover expenses, while others emphasized the service’s intent to break even rather than generate profit.

Another topic of discussion was the town’s transition to a new financial system software, as the current Softite system is outdated and facing support issues. The committee recognized the urgency of switching to a new system, with limited options available that can meet essential municipal functions. The estimated one-time cost for a new system was approximately $150,000 per town, with annual costs around $20,000 depending on specific requirements. The committee is considering collaborations with neighboring towns to share IT resources and reduce costs.

The meeting also addressed the town’s capital needs, including the necessity for updated firefighting equipment due to new regulations requiring PAS-free turnout gear. The committee learned of a grant awarded for self-contained breathing apparatus, but noted the need to upgrade the fill station to accommodate new equipment, highlighting concerns about the readiness of current systems.

On the infrastructure front, discussions centered on proposed capital projects, such as the Morris Pier project, which aims to provide dockage for local fishermen. This project received 80% funding for engineering and permitting from the Seaport Economic Council, but the town’s budget must source the remaining 20%. The committee also examined the town’s public safety boats, with a grant request made to replace two vessels. The anticipated sale of existing boats to offset costs was deemed unfeasible, requiring additional appropriations.

The committee reviewed the broader financial planning for upcoming projects, noting the implications of capital and debt exclusions on the town’s budget. Participants discussed the need to submit an application to the Community Preservation Committee to ensure funding awareness for various initiatives. The debate included the possibility of combining specific projects like street reconstruction and drainage improvements into a consolidated financial plan.