The meeting was marked by a discussion about the ongoing work of the zoning subcommittee, which has shifted its focus to address agricultural issues, specifically involving chickens and livestock. This topic was highlighted as an area of interest. Members expressed appreciation for the collaborative nature of the board, with one member noting the educational value of their experience over the past year.

Attention was then directed toward the zoning subcommittee revisions checklist and design guidelines. The board decided to hold a special meeting dedicated solely to these revisions to ensure a thorough discussion. This decision was made to streamline the application process, making it more accessible and less daunting for applicants. The mayor emphasized the significance of these revisions, noting that they aim to clarify expectations and improve preparedness, ultimately enhancing the efficiency of board meetings.

To facilitate these discussions, a proposal was made to create a spreadsheet for organizing comments based on document sections. This would allow for a more expedited review process during the special meeting. There was a consensus on the necessity of highlighting changes made to the checklist, including new items and restructuring categories for site plan subdivisions. The importance of maintaining clarity regarding the historic district design guidelines was stressed.

Throughout these discussions, the board members were encouraged to review the checklist during the interim and prepare any comments or questions for the special meeting. The extensive work involved in revising the commercial design standards was acknowledged, highlighting the significant effort invested in these improvements. There was a general sense of collaboration among board members as they prepared for the upcoming meetings.

Another noteworthy item on the agenda was the postponement of the resolution concerning Amazon Services PB42-25. The resolution was deferred until the board’s first meeting in January, specifically January 8, 2025. It was clarified that this delay would not impede Amazon from proceeding with its plans, but the formal approval would be documented at the later date.

The conversation also included a review of lighting guidelines, with one member leading the effort to address typos and corrections. There was a brief technical discussion regarding the functionality of tracking comments in documents.

As the meeting progressed, members discussed the scheduling of a special meeting, proposing a two-hour duration during the third week of January. Emphasizing the importance of dedicated time for these discussions, the chair assured that no other agenda items would be considered that evening. The board also reflected on its annual efforts, particularly regarding affordable housing obligations expected to continue into the following year.

In a discussion about leadership roles, the chair expressed uncertainty about renewing their term, inviting others to consider stepping forward. This openness to new leadership was intertwined with light-hearted remarks about the challenges faced during the year, creating a collegial atmosphere.