The procurement of the new sewer video inspection system took center stage during the meeting. The city, which manages approximately 30 miles of sewer infrastructure, will use the new system to conduct comprehensive inspections. With a notable decision to be made, the council evaluated quotes from two different vendors. The favored option was from Envirroite, which offered a portable system priced at $171,000, with an additional $13,000 for a necessary wheel kit. This system was preferred over the alternative from Aries due to its lower long-term costs, as it includes built-in software, thereby avoiding a $3,000 annual subscription fee required by Aries. The outdated nature of the current VHS-based system, which has not been operational for some time, underscored the urgency of this purchase. The council members, after discussing the system’s durability and replaceability of components, unanimously approved the purchase, foreseeing a lifespan of approximately 20 years with proper maintenance.

In parallel to the sewer system discussion, the council tackled budget corrections. Resolution 2852 involved rectifying misallocated funds intended for various capital improvement projects. A staff member explained that funds totaling $166,500 meant for the fire capital improvement project and $365,000 designated for water tower restoration had inadvertently been placed in the park fund. The council approved reallocating these funds to their original projects. It was clarified that the park capital committee had not planned for these funds, and interest accrued during the misallocation would remain with the park fund. Future park dedication fees from development agreements would continue to support the park fund, alleviating concerns about any financial impact from the corrections.

Additionally, the council reviewed updates from the Economic Development Authority (EDA) on the Hardwood Estates project. An unexpected encounter with bedrock during excavation necessitated additional work, estimated at $40,000, prompting discussions on lot pricing adjustments within the development. The EDA plans to hold a public hearing on January 8 to finalize the lot listings for sale.

The meeting further delved into planning commission matters, focusing on a proposed amendment to the city code to create a fair district. The amendment seeks to balance operational needs of the fairgrounds with community feedback, especially after a difficult financial year for the fair. While no action is anticipated in January, there is a consensus to move the discussion forward by February.

The chamber of commerce’s intention to hire a new director also garnered attention. The chamber, currently spending about $9,000 annually on downtown office space rent and utilities, is exploring options to relocate to a free or cheaper space, potentially within city hall. This move could allow the chamber to allocate more funds towards hiring a high-quality director candidate.

Snow plowing in the downtown area was another topic of concern, with recent storms complicating the removal process. The council reiterated the importance of adhering to parking regulations to ensure efficient snow clearing. The police chief emphasized the necessity of this regulation for public safety, urging residents to cooperate by parking off the streets during snowfall.

The meeting concluded with updates on a preliminary audit, set for full presentation in May, and discussions on community engagement. The mayor highlighted the importance of finding new members for boards and committees, particularly with an election year approaching. He encouraged community involvement as a way to gain a deeper understanding of the local government system, recognizing the need for fresh perspectives within the council.