A point of discussion at the meeting revolved around the employment classification of a library employee named Teresa, who had been working hours exceeding her 40-hour work week without recognition as a professional employee. The board debated her potential reinstatement as a salaried employee, considering her responsibilities were akin to those of salaried staff. However, complications arose due to union criteria related to supervision and contractual obligations. Teresa did not supervise staff at the same level as her superior, which previously led to her hourly status. The board expressed a strong desire to explore changing her status, acknowledging the procedural hurdles that must be navigated, including union regulations.

Current job descriptions require a bachelor’s degree, which Teresa holds, and she also possesses a master’s degree in library science. The board considered revising the job description to include this higher educational requirement, aligning with other town administrative positions like the assistant treasurer and town clerk, which have specific educational stipulations. A collaborative approach with HR and union representatives was deemed necessary to avoid potential conflicts.

Meanwhile, the board also engaged in strategic planning and budget discussions for the fiscal year 2026. A meeting with library staff had identified goals aimed at enhancing the library’s welcoming environment and maintaining the building. Upgrades to audio equipment and other improvements were highlighted, though budget constraints were acknowledged, as the school budget was noted to be over the previous year. The board planned to present these goals and achievements to the select board, with financial challenges anticipated.

Community engagement was also a focal point, with plans for the 250th anniversary of the town. A communitywide read was suggested, and age-appropriate titles for different groups, including adults, teens, and youth, were proposed. Additionally, the library would show the movie “Hamilton” during February vacation, part of a broader collaboration with the historical commission and society to ensure cohesive programming. A “giant calendar” was introduced to coordinate events among various community groups, and a new communications committee was tasked with keeping the community informed via the town’s website and social media.

In terms of library renovations, the redesign of the teen area was addressed, with an electrical contractor assessing the removal of sconces and proposing new LED fixtures to brighten the space. This change, estimated at $2,500, was seen as a test for future upgrades. Also, a grant from the Massachusetts Broadband Institute was approved, enabling the replacement of public computers and addition of laptops, with equipment expected to arrive by March or April.

The meeting also touched on revisions to the gift policy, especially regarding memorial donations. The board agreed to notify donors of changes to items valued over $1,000, acknowledging the challenges of contacting them. The policy adjustments aimed to maintain a connection with donors, particularly for significant outdoor contributions. The board also discussed the importance of aligning memorial donation policies with collection maintenance standards.

Other topics included a successful gingerbread house-making event, planned story times, and a middle school art show scheduled for February 28th. The ongoing quilt exhibit, receiving media attention, was slated to continue until February 20th. Additionally, the library would close early on February 11th for a staff strategic planning meeting and on February 16th for President’s Day.