The meeting commenced with a discussion regarding the formation of a search committee tasked with finding a new town administrator. The board deliberated on whether to retain the original five members of the previous search committee or introduce new individuals. Ultimately, they agreed to keep the original members and add two new candidates: Rosemary Rosen and Kathy Leonard, both noted for their experience in government finance and human resources. These appointments were unanimously approved, with terms set to end on June 30, 2026.

Attention then shifted to the West Street Project, where the board was tasked with awarding the construction bid. Moroy Construction was selected as the contractor for the project, which had previously been delayed due to funding issues. The contract, valued at approximately $6.7 million, was awarded without discussion. Additionally, the board unanimously designated Chief O’Grady to sign the contract.

The board tackled the proposal to increase ambulance billing fees, a topic presented by the chief of the ambulance service. He highlighted the necessity of adjusting rates to keep pace with rising medical costs and remain competitive with neighboring towns. The proposed new rates, effective from February 3, 2026, were approved following a brief discussion. The chief emphasized the town’s satisfactory collection rates and addressed concerns about potential reactions from insurance companies, noting that other towns were considering similar rate increases.

Randy Charter Days, an upcoming event, was another focal point of the meeting. The board discussed plans to expand vendor participation, including food trucks and one-day vendors, to diversify the festival’s offerings. A proposal to feature two food trucks, particularly on the night of the fireworks, was put forward, despite concerns that moving fireworks to Friday might affect Saturday’s attendance. Parking fees were also debated, with the board deciding to maintain the current rate of $25 instead of increasing it. The concept of a simplified, uniform parking fee of $10 per day was introduced to enhance accessibility.

Further deliberations included food vendor pricing, with a focus on standardizing drink prices to ensure fairness among vendors. The board suggested including specific language in vendor contracts to prevent undercutting. Vendor fees, which had remained unchanged for years, were also discussed, with a consensus to raise fees, although the precise amount was still under negotiation. Nonprofit organizations were assured of free vendor spaces to encourage community engagement.

Food truck permits were addressed, with a recommendation that vendors submit applications at least three weeks prior to events. This would facilitate necessary inspections and ensure smooth operations. A collaborative approach was suggested to streamline the permit process, emphasizing timely submissions and proactive communication.

The board also discussed the lieutenant contract, with two individuals working on a draft that would be reviewed in a future executive session. Compensation structure and the lieutenant’s potential transition to an acting town administrator role were briefly noted.

Staffing updates included the resignation of a dispatcher, Lee Serret, who was appointed as a part-time dispatcher on an as-needed basis. The board planned to evaluate this arrangement by June 30. Correspondence from the community praised the maintenance and highway departments for their efforts during a significant snowstorm, with positive feedback noted from social media platforms.

Financial matters were addressed with the approval of various warrants, including a significant amount for fiscal year 2025. The board also reviewed and approved departmental reports and meeting minutes from previous dates.