One of the primary topics discussed was the decision to commission a second cost estimate for the library project. The board is working closely with the town administrator, finance department, and bond council to ensure financial transparency and accuracy. The second estimate, facilitated by a firm identified by the contracted project manager, is expected to be completed by February 27. A reconciliation meeting with both estimators is scheduled for March 3 to align any discrepancies between the estimates. This step is crucial as the board prepares to present the reconciled figures to the Finance Committee on March 11.

In addition to the cost estimate, the board discussed the renewal of contracts with key partners involved in the project. Odin’s EL’s contract is being extended for the project’s duration, and Accentra’s contract will be renewed through the Annual Town Meeting. A separate procurement for Owner’s Project Manager (OPM) services for the final design and construction phase is also in the pipeline.

Communication efforts were another focal point, with updates on the library project’s website being discussed. Board members were encouraged to review the site and provide feedback, particularly in light of public events and outreach activities. The project team has been collaborating with the communications department to ensure the website contains current and accessible information.

Outreach activities include distributing informational trifolds to various community locations such as churches, the senior center, and potentially the Department of Public Works, to engage and inform the public. Further engagement efforts include securing a table at the Newcomers Club event on March 18.