Members discussed the past reduction in the electricity budget, which was initially deemed feasible due to historical underspending. Now, with the rising costs, it has become apparent that such reductions were shortsighted. The library’s budget, described as “pretty bare bones,” offers little flexibility to reallocate funds from other areas, prompting the board to consider increasing the electricity line item in the next fiscal year. The discussion revealed that the library’s financial challenges are compounded by the cessation of Saturday budget meetings with other departments, a change that hinders their advocacy efforts for necessary funding increases.

In addition to electricity budget concerns, staffing emerged as another issue. The board discussed the importance of recognizing all staff members in budget considerations, specifically mentioning a new position under review. There was consensus on the need for additional library staff, with sentiments expressed about the necessity of hiring another librarian to meet service demands. The board acknowledged the difficulty of navigating the request for more funding, especially given that last year’s free cash was reported at $4.5 million. However, accessing these funds remains a new and challenging experience for the library board.

The meeting also touched on upcoming technology improvements. The library is anticipating an upgrade to its internet service with the installation of fiber, expected to be completed within two to three years. While this improvement promises enhanced service capabilities, concerns were raised about the need for timely updates from the town regarding any changes in the library’s current internet service. The board also addressed the high cost of a proposed filtering software, deciding to defer this expense in light of the upcoming fiber upgrade.

The board engaged in a lengthy discussion about program attendance policies. A new policy proposal aimed at reducing no-shows was introduced. This policy seeks to optimize program participation by freeing up spots for interested participants. The board reviewed and approved the proposed changes.

An additional point of contention arose regarding the library’s museum pass policy. Currently, only members of the Friends of the Southwick Library can borrow certain passes, a requirement some board members believe contradicts the library’s mission as an inclusive public resource. Others defended the policy, arguing it serves as an incentive for community support through Friends memberships. The decision on this policy was tabled for further consideration, with plans to address it in collaboration with the Friends of the Southwick Library.