The council highlighted the importance of police involvement in ensuring the safety and smooth execution of the event, particularly regarding the fireworks display. The need for a structured event planning approach was emphasized, with a suggestion to form a committee of city department heads to oversee applications and logistics. This would ensure that safety protocols are met, and issues such as trash disposal and traffic control are addressed efficiently. Special attention was given to the significance of implementing an application process adapted from a similar system in another city, which aims to streamline event planning.

Key safety concerns included past experiences of inadequate logistics management, leading to public dissatisfaction. The council expressed a determination to prevent attendees from feeling unsafe or facing long wait times when leaving the event. Discussions also involved entertainment options for “Boom on the Bayou,” with a Johnny Cash impersonator being suggested and well-received for the entertainment lineup. The event’s vendors include a mix of food and drink options, such as Georgia Boy Southern Barbecue and Kona Ice, along with non-food vendors like Crystal Crafts Pottage and Crazy Faces. However, there was a noted reduction in vendor participation compared to previous events, sparking a discussion on accommodating more vendors and ensuring a diverse selection to avoid oversaturation.

Parking logistics emerged as a concern, with the council noting the potential congestion due to unavailable traditional lots. There was a proposal for a map to guide first responders, and the possibility of utilizing nearby business lots for overflow parking was explored. To manage pedestrian safety, police presence was suggested to prevent illegal parking on sidewalks. A shuttle service was proposed to transport attendees from remote parking areas, given the anticipated larger crowd due to the event occurring on a Sunday.

The council also addressed the placement and aesthetics of food trucks, debating the practicality of connecting them versus leaving space between. Safety guidelines from the fire department were to be consulted to ensure compliance with fire safety standards. Additionally, signage prohibiting fireworks and alcohol was called for to ensure safety and legal compliance, with suggestions to include these restrictions on event flyers.

Further logistical discussions involved managing amenities such as portable restrooms, with more units proposed to avoid past issues of plumbing disasters. The use of pavilions and tents for shelter was debated, with cost-effectiveness and durability being key considerations. Parking for golf carts was also discussed, with designated areas suggested to avoid interference with event activities.