13:17The shift from gas to electric stoves was discussed in detail, highlighting the benefits of improved safety, such as eliminating concerns about gas leaks. A member emphasized that the transition would prevent issues like “smell gas in the apartment,” addressing a critical safety aspect. Financial discussions clarified that the transition’s expenses would largely be covered by state capital and operational funds, not from the local budget. The financial commitment is significant, with an initial quote of $215,000 for new gas pipes not gaining state approval, despite the overall project’s funding being secured.

The meeting also addressed compliance with state regulations concerning gas infrastructure. As Acushnet operates under a Master Meter system, members acknowledged the necessity of hiring a company to inspect the gas infrastructure. This inspection ensures adherence to state guidelines, as the state moves away from fossil fuel support for housing authorities. The potential future need for electric furnaces was also discussed.

Interconnected with the stove replacement initiative was the proposal to approve a contract related to the Federal Pacific panel replacement. This contract was deemed critical for advancing the stove replacement project. Members sought clarity on whether stove replacements were included in the contract under review, ultimately approving the low bid after thorough checks on references. The project, although costly, was considered essential.

0:00The meeting also covered other significant business, including updates on the 667 program, which involves tenant recertification. Staff have been diligently gathering income and deduction information from tenants, aiming for completion by February 6, with rent adjustments set for March 1. An ongoing project at Garfield Street, involving a new bathroom installation, encountered issues with a walk-in shower that cracked and had peeling paint. A contractor was engaged to address these problems, and repairs have been made, although the aesthetic result may not be perfect.

Discussions on capital funding collaboration with the Department of Housing and Community Development (DHCD) followed, revealing the discovery of $90,000 in capital money. This funding will support various projects, including unit turnovers and hallway renovations. The hallways will receive new flooring and painting, and a new capital category for turnovers was introduced, focusing on making units more elderly-friendly by installing walk-in showers in downstairs units while maintaining bathtubs upstairs.

The board considered the renewal of the accountant contract with Fenton Ewald and Associates. The contract includes a monthly fee of $891 and a yearly fee of $2,500, consistent with the previous year. The accountant has consistently performed well, with audits revealing no issues. The board approved the contract’s continuation.

In new business, the hiring of the lowest bidder for the Federal Pacific panel replacement at Presidential Terrace and Garfield Street was a significant topic. The project aims to upgrade the fire alarm system at Garfield Street and includes partial electrical service upgrades. A bid of $82,400 from Prime Ridge Technologies was presented. This project is intended to resolve existing issues and qualify for a 10% reduction in administrative fees. Upon completion, the authority can apply for additional fees through the capital fund, helping rebuild reserves previously diminished by purchases like a truck and tractor. The upgrades aim to enhance safety and efficiency in the housing authority’s facilities.

13:17The proposal to hire an administrative assistant was another topic of interest. The plan involves hiring an individual named Nancy to work 16 hours a week, split between Acushnet and Swansea. This arrangement is seen as a cost-effective way to ensure adequate office staffing. Members discussed the benefits of increased operational hours for residents, noting that the hiring would be funded from Somerset’s budget. The need to advertise the position was emphasized, with the process to begin following application receipt.

The meeting concluded with the approval of certificates of substantial and final completion for railing projects, which await payment. The maintenance report noted several open apartments, with efforts to ready these units for new tenants. The maintenance team was described as proactive, planning to use turnover funds to support necessary apartment work.