The most prominent topic at the meeting was the detailed construction progress update. Notably, the update featured images of the retrofitted old window, which will soon be transformed into a door leading to the new addition. Steel decking installation was underway at both the roof and structural levels, and a stairwell with dormers was highlighted as a key architectural feature. A framed square mockup was nearing completion, expected to provide a preview of the building’s appearance and ensure the use of approved materials. This mockup is important for identifying potential design issues and allowing for necessary adjustments.

Further construction details included the development of a new electrical room with a mud slab for switchgear placement and fire-rated plywood for mounting electrical panels. Outside, plumbing trenches were depicted. The addition’s second-floor deck and first-floor layout were also shown, emphasizing ongoing installation of wire mesh and steel studs to reinforce concrete.

The presentation continued with visuals of the new slate roof, featuring copper accents and snow guards, and the installation of two new windows. Underground utility preparations were illustrated, and major concrete pours were underway, with workers smoothing the surfaces. The interior of the existing building’s garden level had framed exterior walls and ongoing preparations for underground utilities. Soil compaction processes were in progress, and new electrical installations were highlighted.

Following the construction update, members engaged in a discussion about the significance and function of mockups. George Ryan inquired about their purpose, and the response clarified that mockups are standard industry practice to ensure design accuracy and material approval.

The meeting also addressed potential project delays, with a schedule update indicating that construction had reached the nine-month mark of an estimated eighteen-month timeline, aiming for completion by January 20, 2027. The team was finalizing furniture procurement and technology lists, with a tentative date for steel component delivery set for April 28. While previous structural design issues had been resolved, there were no new delays reported beyond those previously discussed.

Budget management emerged as a topic, with a series of invoices reviewed and approved. Bob presented an invoice from Collers, higher than the previous month due to unique circumstances like the topping-off ceremony. Trey presented Fontaine’s payout, totaling approximately $1.41 million, vetted by FAA and Collers. Fine Gold Alexander’s invoice for construction administrative services was discussed, alongside subconsultant services, NV5’s commissioning agent services, and other essential testing and monitoring fees.

A point of discussion involved a fifth change order, amounting to $83,336, which Alex questioned regarding its necessity due to unexpected issues or design inadequacies. Bob clarified that the charge related to fabrication and building changes required by FAA drawings, highlighting the challenges in coordinating with the design team and contractors.

Further exploration of cost implications revealed concerns about additional costs incurred by a contractor due to design changes. The board unanimously approved invoices related to the project, with a subsequent budget update revealing developments since the last report. A new change order, number five, amounting to $222,000, would be drawn from the contingency fund, reducing it to just under $2.1 million.

The board expressed cautious optimism regarding the remaining contingency, acknowledging the unpredictable nature of construction but noting that most issues had been addressed. Anticipated future expenses, such as moving contracts and furniture procurement, were highlighted, emphasizing the importance of diligent budget oversight.